Custom carpentry quotes with a deposit for materials
Clients send sizes, materials and inspiration photos, and you send a quote they sign, with a deposit before you buy material.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Paint-grade built-ins, lower cabinets and shelves, per side2 × $3,200.00 | $6,400.00 |
| Spray-finish, 2 coats plus primer | $1,100.00 |
| Installation, scribing and trim to walls and ceiling | $950.00 |
| LED puck lights in the upper shelvesoptional | $650.00 |
| Solid white oak shelf edges instead of paintoptional | $480.00 |
| Total | $9,100.00 |
Try a carpentry quote form
Riverside Carpentry and Cabinets is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in carpentry work
- Clients rarely know the real cost. Many people expect custom built-ins to cost far less than they do, and only find out after your visit.
- Design changes come after the quote. A different door style or wood species after pricing means redoing the numbers from scratch.
- Made-to-measure work can't be resold. If a client backs out after you've cut material, the pieces are worth little to anyone else.
- Old walls are rarely square. Scribing to uneven walls and floors in older homes takes time that's easy to underprice.
What your carpentry quote form asks
Custom carpentry prices depend on size, material, finish and how much design work is needed. The form asks for each, plus what has to come out first and a budget range, which shows early whether the client expects paint-grade MDF or white oak.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- What is the project?Pick any: Built-ins (shelves, bookcases, benches), Kitchen or bathroom cabinets, Closet or storage, Trim, baseboard or crown, ...
- Describe the projectIn their own words
- Rough size (width x height, length of trim, or number of rooms)A short answer
- FinishPick one: Painted, Stained or natural wood, Not decided
- MaterialPick one: Budget (MDF, plywood), Mid-range (maple, birch, poplar), Premium hardwood (oak, walnut, cherry), Not sure - advise me
- Do you have a design?Pick one: Yes - drawings or measurements, Photos of what I like, No - need help with design
- Build and install?Pick one: Build and install, Install only (I have the pieces), Build only - I'll pick it up, Not sure
- Does anything old need to come out first?Pick one: Yes, No, Not sure
- BudgetPick one: Under 2,000, 2,000-5,000, 5,000-15,000, 15,000-40,000, ...
Every form also asks for: a preferred date and time of day · the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a carpentry job
The factors that most often change the price, and the reason the form asks about them.
- Size and linear footage
- Cabinets and built-ins are often priced per linear foot, with tall units costing more. Custom prices vary widely by region, material and finish.
- Material
- Paint-grade MDF and birch ply cost far less than walnut, white oak or cherry, and solid wood costs more than veneer.
- Finish
- Spray-painted, stained and clear-coated finishes each add time. A good painted finish needs more coats and prep than many clients expect.
- Door and drawer style
- Slab doors are quickest. Shaker, inset and glass doors take more joinery, and more drawers mean more boxes and hardware.
- Hardware and extras
- Soft-close slides, pull-outs, lighting and crown moulding are common add-on lines.
- Site conditions
- Out-of-square walls, uneven floors and old plaster mean more scribing and fitting, especially in older homes.
- Design and drawings
- Some carpenters charge a design fee or include drawings, often credited to the job if the client goes ahead.
- Installation
- Building in the shop or on site, stairs and access, and whether you do the trim and paint all change the labour.
A carpentry job, from request to deposit
Build painted built-ins on both sides of a living room fireplace, each about 4 ft wide and 8 ft tall, with lower doors and open shelves above.
-
Fireplace built-ins, both sidesNew quote requestNew
- What is the project?
- Describe the project
- Rough size (width x height, length of trim, or number of rooms)
- Finish
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
-
Quote Fireplace built-ins, both sides
Paint-grade built-ins, lower cabinets and shelves, per side $6,400.00 Spray-finish, 2 coats plus primer $1,100.00 Installation, scribing and trim to walls and ceiling $950.00 LED puck lights in the upper shelvesoptional $650.00 Solid white oak shelf edges instead of paintoptional $480.00 Total $9,100.00 2. You send the quote
The LED lights and white oak shelf edges are optional lines, and the 50% deposit is worked out on whatever total the client chooses.
-
✓Quote acceptedSigned online by the clientTotal$9,100.00Deposit paid by card$4,550.00Balance due$4,550.00
3. They sign and pay the deposit
They pay your 50% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for carpentry jobs
In custom cabinetry and millwork, a 50% deposit is common and is often described as what books the job into the shop schedule, with the balance at installation. Because the work is made to measure, many makers state in their terms that the deposit isn't refundable once material is cut. Some states cap home-improvement deposits, so check what applies to installed work.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How is custom cabinetry priced?
Most cabinet makers price per linear foot, with tall units, premium wood and inset doors costing more. Others price from materials plus shop and install hours. In Quote Falcon you can quote per foot as one line with a quantity, then add finish, hardware and installation as their own lines.
How much should custom built-ins cost?
It varies widely with size, material and finish. Painted built-ins in MDF or birch ply cost far less than stained hardwood, and inset doors or lighting add more. The form's budget question helps you see early whether the client's expectations match what the work costs.
What's a typical down payment for custom work?
Half up front is common in custom woodworking, with the balance at delivery or installation. Smaller trim jobs are often paid on completion. In Quote Falcon you can set a 50% deposit or split the job into stages, and put your refund rule in your terms so clients agree to it when they accept.
Can clients send inspiration photos?
Yes. Clients can attach up to 10 photos to their request, such as the space and designs they like. The form also asks whether they have drawings or measurements, or need help with the design, so you know how much design time to price.
How do I offer a hardwood upgrade without a second quote?
Add the upgrade as an optional line, such as white oak shelf edges or soft-close hardware. The client ticks it on their quote page if they want it, and the total and deposit update. They sign the exact version they chose, so nothing needs rewriting.
Can clients sign in the shop or on site?
Yes. Use Sign now and the client scans a code to sign on their own phone, or signs with a finger on yours. The signature is saved with the exact version they signed, the time and their browser, and they get a signed PDF by email.
Make your free carpentry quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form