Renovation quotes clients can sign and pay online
Homeowners send the project, its size, their budget and photos before you drive out, and you send back an itemized quote they sign online.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Demo and disposal: vanity, toilet, floor tile | $650.00 |
| Porcelain floor tile, supplied and installed (sq ft)32 × $22.00 | $704.00 |
| Vanity, toilet and faucet install (client-chosen fixtures) | $1,450.00 |
| Drywall repair, prime and paint | $780.00 |
| Heated floor mat and thermostatoptional | $890.00 |
| Wainscoting, installed and paintedoptional | $1,100.00 |
| Total | $4,474.00 |
Try a renovation quote form
Riverside Contractor / Renovations is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in renovation work
- Free estimates eat into your week. Driving out to walk every job adds up to hours each week, and many of those visits never turn into work.
- Budgets often don't match the job. Finding out on site that the client expects half the real price wastes a trip for both of you.
- Revised quotes slow everything down. When the client wants one item taken out, rewriting and resending the whole quote adds days before a decision.
- Scope changes end up in texts. Extra work agreed by text or in passing is hard to prove later, and that is where payment disputes start.
What your renovation quote form asks
Renovation prices depend on the project type, its size, the age of the house and whether there are drawings. The form asks for each, plus the timeline, a budget range and photos, so you know whether the job fits before booking a visit.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- What kind of project is it?Pick one: Kitchen, Bathroom, Basement, Deck or fence, ...
- Describe the workIn their own words
- Roughly how big is it?Pick one: A small repair, One room, Several rooms, Whole home or exterior, ...
- Type of propertyPick one: House, Townhouse, Condo or apartment, Commercial, ...
- Roughly when was the home built?Pick one: Before 1950, 1950-1977, 1978-1999, 2000 or newer, ...
- Will you be living in the home during the work?Pick one: Yes, No, Not sure
- Do you have plans or drawings?Pick one: Yes, In progress, No - need help with design, Not needed
- When would you like it done?Pick one: As soon as possible, Within a month, In 1-3 months, Just planning
- BudgetPick one: Under 5,000, 5,000-15,000, 15,000-50,000, 50,000-100,000, ...
Every form also asks for: a preferred date and time of day · the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a renovation job
The factors that most often change the price, and the reason the form asks about them.
- Scope and layout changes
- Refreshing a room in its current layout costs far less than moving walls or fixtures. Relocating a sink or toilet often means new drain lines, venting and electrical.
- Demolition and what's behind the walls
- Older homes can hide rot, outdated wiring or asbestos-era materials. Many contractors include an allowance or a clause for conditions found once the walls are open.
- Material and finish level
- Cabinets, countertops, tile and fixtures can double a budget on their own. Builder-grade versus custom is often the biggest single swing in a kitchen or bathroom quote.
- Permits and inspections
- Structural, electrical and plumbing changes often need permits. That adds fees, drawings and inspection days to the schedule.
- Trades you sub out
- Electricians, plumbers, HVAC and drywall finishers each have their own rates and schedules. Coordinating them is real work and is usually covered in your margin.
- Access, protection and cleanup
- Occupied homes need dust walls, floor protection and daily cleanup. Bin rental, disposal fees and tight access for materials add cost too.
- Timeline
- Rush jobs, winter exterior work and evenings or weekends can cost more. A flexible start date lets you fit the job around others.
A renovation job, from request to deposit
Replace the vanity, toilet and floor tile in a small powder room and repaint it, with photos of the current room and a $5,000-$15,000 budget.
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Main-floor powder room refreshNew quote requestNew
- What kind of project is it?
- Describe the work
- Roughly how big is it?
- Type of property
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Main-floor powder room refresh
Demo and disposal: vanity, toilet, floor tile $650.00 Porcelain floor tile, supplied and installed (sq ft) $704.00 Vanity, toilet and faucet install (client-chosen fixtures) $1,450.00 Drywall repair, prime and paint $780.00 Heated floor mat and thermostatoptional $890.00 Wainscoting, installed and paintedoptional $1,100.00 Total $4,474.00 2. You send the quote
The heated floor and wainscoting are optional lines, so the client can add either before signing and the 30% deposit updates to match.
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✓Quote acceptedSigned online by the clientTotal$4,474.00Deposit paid by card$1,342.20Balance due$3,131.80
3. They sign and pay the deposit
They pay your 30% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for renovation jobs
Deposit rules for renovation work depend on where you are. California limits home-improvement down payments to 10% or $1,000, whichever is less, and Maryland, Massachusetts and Pennsylvania cap them at about a third, with exceptions for special-order materials in some cases. Where there is no cap, many contractors take a deposit on smaller jobs and use progress payments on larger ones. Check your state or provincial rules before setting a default.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How much do contractors usually ask for a deposit?
It depends on the job size and local law. California caps home-improvement deposits at 10% or $1,000, whichever is less, and some states cap them at a third. Where there's no cap, many contractors take a deposit sized to the materials and booking, then progress payments. In Quote Falcon you can set a percentage, a fixed amount or 2 to 6 payment stages.
How do I write a renovation quote?
List the work as separate lines with a quantity and price, so the client can see what each part costs. Add tax, your terms and any allowance for hidden conditions. In Quote Falcon each line has a description, quantity and unit price, and any line can be marked optional, like a heated floor or an upgraded fixture.
Can I split a renovation into progress payments?
Yes. Set 2 to 6 payment stages in your settings, each with a name and a percentage, such as booking, start of work, rough-in and completion. The client pays the first stage when they accept. You request each next stage from the job by card, or record it when they pay by cheque or e-transfer.
What if the client adds work halfway through the job?
They click Ask for a change on their quote page and describe it, and you edit the quote. A lower price stands right away, and a higher one only counts once they sign the new version. Every version and signature is kept on the job's Proof of agreement page, so the change is on record.
Should contractors charge for estimates?
Some do, often crediting the fee if they get the job, and others keep estimates free to stay competitive. A detailed request form helps either way. The project type, size, timeline and budget come in before you drive anywhere, so you can price small jobs from photos and save site visits for serious projects.
Is Quote Falcon really free for contractors?
Yes. There is no subscription or paid plan. The only fee is 1% on card payments clients make through your Stripe account, on top of Stripe's own fee. Deposits and balances paid by cash, e-transfer or cheque have no fee, and you can use it without Stripe at all.
Make your free renovation quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form