Flooring quotes from square footage and photos
Clients send the floor type, the area and photos of what's down now, and you send a per-square-foot quote they sign with a deposit.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Remove and dispose of carpet and pad (sq ft)600 × $0.90 | $540.00 |
| Vinyl plank, supplied, incl. 10% waste (sq ft)660 × $3.40 | $2,244.00 |
| Install vinyl plank with underlay (sq ft)600 × $2.75 | $1,650.00 |
| Stair treads and nosing (per step)3 × $85.00 | $255.00 |
| Move furniture out and backoptional | $150.00 |
| New baseboards, installed (lin ft)optional140 × $4.50 | $630.00 |
| Total | $4,839.00 |
Try a flooring quote form
Riverside Flooring and Tile is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in flooring work
- Subfloor problems show up late. Levelling or new plywood found after the old floor comes up can add a large cost nobody planned for.
- Client measurements are rough. A room size guessed over the phone can leave you short on material or quoting too high.
- Furniture moving starts arguments. If the quote doesn't say who moves the furniture, install day can start with a dispute.
- Material orders need a commitment. Ordering boxes for one client's job before they've paid anything leaves you holding the stock if they cancel.
What your flooring quote form asks
Flooring prices depend on the material, the area, what comes out and the subfloor. The form asks for each, plus stairs, baseboards and who supplies material, and photos help you spot tile, glued-down vinyl or water damage.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- What kind of floor?Pick one: Hardwood, Engineered hardwood, Laminate, Vinyl plank, ...
- Roughly how big is the area? (sq ft, m² or rooms)A short answer
- Which rooms?Pick any: Bedrooms, Living / dining, Kitchen, Bathroom or laundry, ...
- What's on the floor now?Pick one: Carpet, Hardwood, Laminate or vinyl, Tile, ...
- Does old flooring need to come out?Pick one: Yes, No, Not sure
- Any problems with the floor underneath?Pick any: No - flat and solid, Uneven or dips, Squeaks or soft spots, Water damage, ...
- Any stairs included?Pick one: No stairs, A few steps, One flight, More than one flight
- Baseboards and trim?Pick one: Keep the existing baseboards, New baseboards, Add quarter-round / shoe moulding, Not sure
- Will you supply the material?Pick one: No - include it in the quote, Yes, I have it, Not decided
- Will the rooms be empty?Pick one: Yes, empty, No - please move furniture, Some furniture
Every form also asks for: a preferred date and time of day · the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a flooring job
The factors that most often change the price, and the reason the form asks about them.
- Floor type and pattern
- Click-lock vinyl and laminate install fastest. Nail-down hardwood, tile and patterns like herringbone take longer and waste more, and large-format tile needs a flatter subfloor.
- Square footage and waste
- Area is the base, plus a waste allowance, often 5-15% depending on material and layout. Small, cut-up rooms cost more per foot than one open space.
- Removal and disposal
- Pulling up carpet is quick. Glued-down vinyl, old tile or a second layer underneath is slow, dusty work with disposal fees.
- Subfloor prep
- Levelling, patching or replacing damaged plywood is often priced per square foot. It can't always be known until the old floor is up.
- Stairs
- Stairs are usually priced per step rather than per square foot. Nosing, risers and landings add time.
- Trim, transitions and appliances
- Baseboards, quarter round, transition strips and moving appliances are often separate lines.
- Furniture moving
- Some installers move light furniture for free and charge for full rooms or heavy pieces. Putting it on the quote avoids an argument on install day.
A flooring job, from request to deposit
Replace the carpet in a living room, dining room and hallway with about 600 sq ft of vinyl plank, including three steps down to the den.
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600 sq ft of vinyl plank, three roomsNew quote requestNew
- What kind of floor?
- Roughly how big is the area? (sq ft, m² or rooms)
- Which rooms?
- What's on the floor now?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote 600 sq ft of vinyl plank, three rooms
Remove and dispose of carpet and pad (sq ft) $540.00 Vinyl plank, supplied, incl. 10% waste (sq ft) $2,244.00 Install vinyl plank with underlay (sq ft) $1,650.00 Stair treads and nosing (per step) $255.00 Move furniture out and backoptional $150.00 New baseboards, installed (lin ft)optional $630.00 Total $4,839.00 2. You send the quote
Furniture moving and new baseboards are optional lines, so the client can clear the rooms themselves or keep their existing baseboards.
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✓Quote acceptedSigned online by the clientTotal$4,839.00Deposit paid by card$1,935.60Balance due$2,903.40
3. They sign and pay the deposit
They pay your 40% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for flooring jobs
Flooring deposits are often sized around the material order, since the boxes are bought for one client's job. Deposits of 10-30% are common on bigger installs, and some installers ask for half when it covers all the material. Larger jobs may use stages, such as a deposit, a payment on delivery and the rest on completion. Some states cap home-improvement deposits, so check local rules.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How do you price a flooring job?
Most installers price labour per square foot, plus material with a waste allowance, then add separate lines for removal, subfloor prep, stairs and trim. In Quote Falcon each line has a quantity and unit price, so 600 sq ft at $2.75 is one line and the stair steps are another.
How much do flooring installers ask for a deposit?
Often enough to cover the material order, commonly 10-30% on larger jobs and sometimes half when it pays for all the material. Some states cap home-improvement deposits. In Quote Falcon you set a percentage, a fixed amount or payment stages, and the client pays the first part by card when they accept.
How do I handle subfloor problems found after the old floor comes up?
Put a per-square-foot price for levelling or plywood replacement on the quote, or note in your terms how it's billed. If more work is needed, edit the quote and send it. A higher price only counts once the client signs the new version, so the extra is on record.
Should I charge for moving furniture?
Many installers do for full rooms or heavy pieces, while some move light furniture for free. Either way, say so on the quote. Add furniture moving as an optional line, and the client either ticks it or plans to clear the rooms themselves, which avoids a dispute on install day.
Can I measure on site and send the quote right there?
Yes. Write the quote on your phone in the client's home and text them the link. Or use Sign now, so they scan a code and sign on their own phone, or sign with a finger on yours. If you ask for a deposit and take card payments, they pay it as part of accepting.
Do clients need an app or an account?
No. Clients fill in your form from any phone or computer, with no app or login. They get an email with a link to their own quote page, where they pick optional extras, sign and pay any deposit. You use Quote Falcon from your phone's browser, with nothing to install.
Make your free flooring quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form