Price painting jobs from photos and room details
Clients send the rooms, surfaces and photos, and you send a quote with ceilings or trim as optional lines.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Bedrooms: patch, prime spots, 2 coats walls3 × $420.00 | $1,260.00 |
| Hallway walls, 2 coats | $310.00 |
| Paint and materials | $340.00 |
| Ceilings in all three bedroomsoptional3 × $160.00 | $480.00 |
| Trim and doors in bedroomsoptional3 × $190.00 | $570.00 |
| Total | $2,390.00 |
Try a painting quote form
Riverside Painting is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in painting work
- Estimates get written after hours. Many painters do their quoting at night or on weekends, after a full day on the job.
- Prep work is hard to see. Peeling paint or cracks found on day one take hours that were never priced in.
- Clients compare totals, not scope. A one-line price looks high next to a competitor's until the client sees that yours includes ceilings and two coats.
- Cancellations leave the crew idle. A job cancelled the day before leaves a crew with nothing booked, unless a deposit held the date.
What your painting quote form asks
Painting prices depend on the surfaces, the prep, how high you reach and the colour change. The form asks for each, plus whether rooms are furnished and when the home was built, since older homes can have lead paint.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Interior or exterior?Pick one: Interior, Exterior, Both
- What needs painting?Pick any: Walls, Ceilings, Trim and doors, Cabinets, ...
- How much are we painting?Pick one: 1 room or a small area, 2-3 rooms, 4-6 rooms, Whole home interior, ...
- Any high areas?Pick any: No - standard height, High or vaulted ceilings, Stairwell or open foyer, 2+ storey exterior, ...
- Will the rooms be furnished?Pick one: Empty, Furnished - please move and cover things, I'll move things to the middle, Exterior only
- Any repairs needed first?Pick one: No, A few small holes or cracks, Larger repairs, Peeling paint, ...
- Roughly when was the home built?Pick one: Before 1950, 1950-1977, 1978-1999, 2000 or newer, ...
- Colour change?Pick one: Same or similar colour, Big change (e.g. dark to light), Not decided
- Will you supply the paint?Pick one: No - include it in the quote, Yes, I have it, Not decided
Every form also asks for: a preferred date and time of day · the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a painting job
The factors that most often change the price, and the reason the form asks about them.
- Surfaces included
- Walls, ceilings and trim are each priced differently, and cabinets are often a separate job. Trim and doors are slow, detailed work.
- Prep and repairs
- Filling holes, sanding and fixing peeling paint can take as long as the painting. Exterior jobs on older homes may need scraping, priming and rot repair.
- Ceiling height and access
- Vaulted ceilings, open foyers and two-storey exteriors need taller ladders, planks or staging, and more time.
- Colour change and coats
- Going from dark to light, or covering stains and bright colours, usually means primer and an extra coat.
- Paint quality and who supplies it
- Premium paint costs more per can but often covers better. Some clients buy their own, which lowers your materials line.
- Furniture and occupied homes
- Moving furniture, covering floors and working around people living in the space adds setup and cleanup time.
- Older homes
- In the US, disturbing paint in homes built before 1978 falls under lead-safe work rules, and Canada has similar guidance. This can change your method and your price.
A painting job, from request to deposit
Repaint the walls in three bedrooms and a hallway from beige to light grey, with standard ceilings, a few nail holes and paint included.
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Three bedrooms and a hallway, walls onlyNew quote requestNew
- Interior or exterior?
- What needs painting?
- How much are we painting?
- Any high areas?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Three bedrooms and a hallway, walls only
Bedrooms: patch, prime spots, 2 coats walls $1,260.00 Hallway walls, 2 coats $310.00 Paint and materials $340.00 Ceilings in all three bedroomsoptional $480.00 Trim and doors in bedroomsoptional $570.00 Total $2,390.00 2. You send the quote
Ceilings and trim are optional lines priced per room, so the client sees what each adds and signs for exactly what they tick.
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✓Quote acceptedSigned online by the clientTotal$2,390.00Deposit paid by card$478.00Balance due$1,912.00
3. They sign and pay the deposit
They pay your 20% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for painting jobs
Painting deposits vary. Some painters take 10-30% to hold the date and cover paint, and others split larger jobs into thirds. Commercial work often skips deposits. On residential jobs, check whether your area limits home-improvement deposits. California, for example, caps them at 10% or $1,000, whichever is less. A deposit tied to a firm start date reduces cancellations.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How do you give an estimate for a painting job?
Measure or count the surfaces, estimate the hours for prep and each coat, then add paint, materials and your margin. Many painters price per room or per square foot of wall. In Quote Falcon you list each room or surface as a line, and the client's photos and answers help you size the prep.
Do painters usually require a deposit?
Many do on residential jobs, often 10-30% to hold the date and cover paint, while commercial work often skips it. Local rules can cap the amount. In Quote Falcon you set a default percentage or fixed amount, and the client pays it by card when they accept, through your own Stripe account.
Do paint estimates include paint?
Usually, yes, unless the client says they will supply it. The form asks whether the client will buy the paint, so you know whether to include a materials line. Listing paint as its own line also makes it easy to take out if the client changes their mind before accepting.
Can I give a painting estimate from photos?
Often, for interior rooms with standard ceilings. The form asks about rooms, surfaces, high areas and repairs, and clients can add up to 10 photos. For exteriors, older homes or heavy prep, many painters still visit first, then send the quote from their phone on site.
Is it normal for painters to charge for estimates?
Most residential painters give free estimates, though some charge for large or detailed bids and credit the fee if hired. Collecting room details and photos first lets you price simple jobs without a visit, so you spend your site visits on the bigger ones.
What if the client asks for more rooms once I've started?
Add the rooms as new lines and tap Save & tell the client. They get an email and sign the new version before the higher price counts, so the extra rooms are agreed before you open the paint.
Make your free painting quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form