Upholstery quotes from photos, with a fabric deposit
Clients send photos of the piece and what it needs, and you send an itemized upholstery quote they sign with a deposit for the fabric.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Reupholster armchair, labour2 × $480.00 | $960.00 |
| Upholstery fabric, plain weave (yards)12 × $42.00 | $504.00 |
| New high-density foam seat cushions2 × $95.00 | $190.00 |
| Pickup and delivery | $90.00 |
| Refinish exposed wood legs and armsoptional2 × $110.00 | $220.00 |
| Contrast weltingoptional2 × $45.00 | $90.00 |
| Total | $1,964.00 |
Try an upholstery quote form
Riverside Furniture Repair and Upholstery is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in upholstery work
- Fabric gets ordered before a commitment. Fabric cut for one job usually can't be returned, so a client who walks away leaves you with the cost.
- Frame damage hides under the fabric. Loose joints and broken rails often appear only once the old cover is off, and the original price doesn't include them.
- Yardage is hard to guess from words. A sofa described as medium can need far more fabric than expected, especially with a large pattern to match.
- Finished pieces sit uncollected. Without a deposit, some clients never come back, and a reupholstered chair rarely sells for what the job was worth.
What your upholstery quote form asks
Upholstery prices depend on the piece, the work and the fabric. The form asks what the piece is, how many and what it needs. It also asks about details like tufting, who supplies fabric and whether you pick it up.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Which pieces, and how many of each?How many of each: Dining chair, Armchair or recliner, Sofa or loveseat, Sectional, ...
- What does it need?Pick any: Repair (loose joints, breaks), Refinishing, Reupholstery, New foam / cushions, ...
- Any special details? (for upholstery)Pick any: Tufting or buttons, Channels, Skirt, Piping / welting, ...
- Fabric (for upholstery)Pick one: Help me choose fabric, I have my own fabric, Not sure / no upholstery
- Pickup and delivery?Pick one: I can bring it in, Please pick it up, Not sure
- Your address (for pickup)A short answer
Every form also asks for: a preferred date and time of day · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of an upholstery job
The factors that most often change the price, and the reason the form asks about them.
- Type and size of piece
- A drop-in dining seat is a short job. A sofa or wingback with skirts, channels or tufting can take days.
- Fabric and yardage
- Yardage multiplies the fabric price, and large pattern repeats need extra to match. Some shops charge a handling fee for customer-supplied fabric (COM).
- Foam, padding and springs
- New cushion cores, wrapping, re-tied springs or new webbing add material and labour.
- Frame and joint repair
- Loose joints, cracked rails and broken legs often show only once the cover is off. Many shops note that frame repair is extra if needed.
- Details
- Welting, tufting, channels and nailhead trim each add time.
- Refinishing
- Stripping, staining and recoating exposed wood, or repairing veneer, is a separate line from upholstery.
- Pickup and delivery
- Large pieces may need two people and a van, priced by distance or as a flat fee.
An upholstery job, from request to deposit
Two matching armchairs with worn fabric and flat seat cushions, sent with photos, needing help choosing fabric and a pickup from the client's home.
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Two armchairs, reupholsteryNew quote requestNew
- Which pieces, and how many of each?
- What does it need?
- Any special details? (for upholstery)
- Fabric (for upholstery)
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Two armchairs, reupholstery
Reupholster armchair, labour $960.00 Upholstery fabric, plain weave (yards) $504.00 New high-density foam seat cushions $190.00 Pickup and delivery $90.00 Refinish exposed wood legs and armsoptional $220.00 Contrast weltingoptional $90.00 Total $1,964.00 2. You send the quote
The client can add wood refinishing and contrast welting, and the 50% deposit covers the fabric so you can order it when they accept.
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✓Quote acceptedSigned online by the clientTotal$1,964.00Deposit paid by card$982.00Balance due$982.00
3. They sign and pay the deposit
They pay your 50% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for upholstery jobs
Many upholsterers ask for around 50% up front, often enough to cover fabric and supplies, because fabric cut for one job can't be returned. Some take less when labour is most of the cost or when the client supplies the fabric. The balance is usually due at pickup or delivery. Saying in your terms how frame repairs found after stripping are handled avoids a dispute later.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How much does an upholsterer charge per hour?
Rates vary widely by region and experience, and many upholsterers quote by the piece rather than by the hour. A labour price per piece plus fabric by the yard is common, with extras for foam, springs and details. In Quote Falcon each of these can be its own line on the quote.
Is it cheaper to reupholster or buy new?
It depends on the piece. Reupholstering a well-built frame can cost as much as a mid-range new sofa, but the client keeps a solid frame and gets the fabric they chose. Cheap furniture is rarely worth it. Itemized quotes help clients compare, since they see labour, fabric and foam separately.
How much deposit do upholsterers take?
Many take around half, enough to cover fabric and supplies, and some take less when the client brings their own fabric. In Quote Falcon you set a percentage or a fixed amount, and the client pays it by card when they sign. You can then order fabric knowing the job is confirmed.
How do I quote fabric if the client hasn't chosen it yet?
Quote a fabric line at a typical price per yard and say in the description that it's an allowance. If the client picks something more expensive, edit the quote and they sign the new version before you order. You can also add two fabric grades as optional lines and let them tick one.
What if the frame needs repair once the fabric is off?
Add the repair to the quote and send the update. The client is emailed, and a higher price only counts once they sign the new version. You can also add before and after photos to the job, which helps show the client what you found.
Should I charge a fee for customer-supplied fabric?
Many shops do. With customer's own material (COM) you can't control the quality or yardage, so some shops add a handling fee or a higher labour rate to cover it. If you charge one, add it as its own line so the client sees it before signing.
Make your free upholstery quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form