DJ quotes by the hour, with a deposit to book
Clients send the date, venue, hours and what they need, and you send a DJ quote with lighting or extra hours as options.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| DJ and sound system, reception, per hour5 × $200.00 | $1,000.00 |
| Ceremony sound and wireless mics | $250.00 |
| Uplighting, 12 fixturesoptional | $300.00 |
| Extra houroptional | $225.00 |
| Total | $1,550.00 |
Try a DJ quote form
Riverside DJ is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in DJ work
- Most first messages only ask the price. Without the date, hours and venue, any number you give is a guess, and the client compares it to cheaper ones.
- Add-ons get lost in email threads. Uplighting, ceremony sound and extra mics are discussed over several messages, and the final package is unclear.
- Clients compare totals, not setups. A one-line price looks high next to a cheaper DJ until the client sees what equipment and hours it covers.
- A booked Saturday cannot be resold. If a client cancels late without a deposit, you lose the date and the other gigs you turned down.
What your DJ quote form asks
A DJ price mostly comes from the hours of music, the type of event and the equipment needed. The form asks for the date, venue, start and end time, and guest count. It also asks about add-ons like ceremony sound, wireless mics and uplighting.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Event dateThey pick a date
- What's the event?Pick one: Wedding, Birthday or anniversary, Corporate or holiday party, School dance or graduation, ...
- Venue (name and city)A short answer
- Start and end time (roughly)A short answer
- How many hours of music?Pick one: 2 hours or less, 3 hours, 4 hours, 5 hours, ...
- How many guests?A number
- Indoor or outdoor?Pick one: Indoor, Outdoor, Both, Not sure
- What do you need?Pick any: Dance music, Ceremony music and mic, Cocktail or dinner music, MC and announcements, ...
- BudgetA short answer
Every form also asks for: their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a DJ job
The factors that most often change the price, and the reason the form asks about them.
- Hours of music
- Most DJs price by the hour or by a set block such as four or five hours, with overtime billed per extra hour.
- Type of event
- Weddings usually cost more than private parties because of planning meetings, ceremony sound, announcements and a tight timeline.
- Ceremony and cocktail sound
- A separate ceremony area needs its own speakers and mics, and moving gear between spaces takes extra setup time.
- Lighting and extras
- Uplighting, dance floor lights, karaoke and extra wireless mics are commonly priced as add-ons.
- Guest count and room size
- Larger rooms and bigger crowds may need more speakers or a larger system, and outdoor sets need power and cover.
- Travel and load-in
- Distance, parking, stairs and early setup times can add a travel fee or extra hours.
- Date
- Saturdays in peak wedding season are in highest demand, and some DJs charge more or set minimums for them.
A DJ job, from request to deposit
Five hours of music for a wedding reception with 130 guests, plus ceremony sound in the garden at the same venue.
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Wedding reception, 130 guestsNew quote requestNew
- Event date
- What's the event?
- Venue (name and city)
- Start and end time (roughly)
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Wedding reception, 130 guests
DJ and sound system, reception, per hour $1,000.00 Ceremony sound and wireless mics $250.00 Uplighting, 12 fixturesoptional $300.00 Extra houroptional $225.00 Total $1,550.00 2. You send the quote
Uplighting and an extra hour are optional lines, so the couple can add either one when they sign.
-
✓Quote acceptedSigned online by the clientTotal$1,550.00Deposit paid by card$775.00Balance due$775.00
3. They sign and pay the deposit
They pay your 50% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for DJ jobs
Many DJs take 25 to 50% when the contract is signed, and 50% is common for weddings and private events. The balance is often due a week or more before the event, so nothing is collected on the night. Corporate and club work sometimes runs on different terms. Write down your cancellation and overtime terms so clients agree to them before paying.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How much should a DJ charge for a wedding?
Prices vary by area and experience, from a few hundred dollars for newer DJs to several thousand for established wedding DJs. Most price on hours of music, then add ceremony sound, lighting and travel. Quote Falcon lets you save these as lines and build each quote from the client's date, hours and answers.
Is $100 an hour good for a DJ?
It can be for a newer DJ or a short private party, but many wedding DJs charge more once planning time, gear, travel and setup are counted. The hours on the night are only part of the work. Pricing each event from its details helps cover the time you spend before and after the gig.
How much deposit should a DJ take?
Many DJs take 25 to 50% to hold the date, with the balance due before the event. In Quote Falcon you set a percentage, a fixed amount or payment stages, and the client pays the first payment by card through your own Stripe account when they accept. You can also record cash or e-transfer payments.
Can clients book me without calling?
Clients can send a full request from your quote page at any time, with the event details and the add-ons they want. Nothing is booked automatically. You check your calendar and send a quote, and the date is held once they sign and pay the deposit.
Can I offer uplighting and extra hours as add-ons?
Yes. Mark any line as optional, like uplighting, karaoke or an extra hour. The client ticks what they want on their quote page and the total updates. They agree to your terms and sign, and the signed version is kept on the job's Proof of agreement page.
Does it remind clients before the event?
Yes. Once you set the event date on the job, the client gets a booking email, their quote page gets an add-to-calendar button, and a reminder email goes out 24 hours before by default. You can change the timing or turn reminders off. Your jobs can also show in Google, Apple or Outlook calendar through a private feed.
Make your free DJ quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form