Band and musician quotes with a deposit to book
Clients send the date, venue and which parts of the event need music, and you send a band quote with optional extras.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Five-piece band, two dance sets | $3,200.00 |
| Acoustic duo for the ceremony | $600.00 |
| PA and lighting | $400.00 |
| Cocktail hour set (duo)optional | $500.00 |
| Learn first dance songoptional | $250.00 |
| Total | $4,700.00 |
Try a live music quote form
Riverside Live Music and Bands is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in live music work
- Requests ask for a price, not a plan. Without the date, sets, lineup and venue, there is no way to price the gig accurately.
- Song requests become unpaid work. Learning a first dance or entrance song takes rehearsal time that is easy to give away.
- Sound and stage questions come late. Finding out on the day that the venue has no PA means hauling extra gear for the same fee.
- A late cancellation leaves the band unpaid. Several musicians hold the date, and without a deposit a late cancellation costs all of them.
What your live music quote form asks
Live music is priced by the number of musicians, the hours played and the gear you bring. The form asks the date, venue, which parts of the event need music and the group size. It also asks whether the venue has sound and a stage.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Event dateThey pick a date
- Venue (name and city)A short answer
- What's the event?Pick one: Wedding, Corporate event or gala, Private party, Festival or public event, ...
- How many guests?A number
- When do you need music?Pick any: Ceremony, Cocktail hour, Dinner (background), Dance set, ...
- How long in total?Pick one: Under 1 hour, 1-2 hours, 3 hours, 4+ hours, ...
- Size of the groupPick one: Solo, Duo, Trio, 4-5 piece band, ...
- Does the venue have sound and a stage?Pick one: PA and stage, Stage only, No - bring everything, Not sure
- Any songs we would need to learn?Pick one: No, 1-2 songs, 3 or more, Not sure
- BudgetA short answer
Every form also asks for: their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a live music job
The factors that most often change the price, and the reason the form asks about them.
- Lineup size
- Each musician is paid for the date, so a duo, a five-piece and a band with horns are priced very differently.
- Performance time
- Most bands quote for a set number of hours or sets, with breaks, and charge for overtime.
- Ceremony and cocktail sets
- Extra sets in a separate space often need a second small setup and add hours to the day.
- Sound and lighting
- Bringing a PA, monitors, a sound engineer or lights costs more than plugging into the venue's system.
- Learning songs
- Many musicians charge to learn songs outside their repertoire, such as a first dance or a cultural piece.
- Travel and lodging
- Gigs outside your area may add mileage, travel time and hotel rooms for each musician.
A live music job, from request to deposit
An acoustic duo for a garden ceremony, then a five-piece band for two dance sets at the same venue, which has no sound system.
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Wedding, 140 guests, ceremony and receptionNew quote requestNew
- Event date
- Venue (name and city)
- What's the event?
- How many guests?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Wedding, 140 guests, ceremony and reception
Five-piece band, two dance sets $3,200.00 Acoustic duo for the ceremony $600.00 PA and lighting $400.00 Cocktail hour set (duo)optional $500.00 Learn first dance songoptional $250.00 Total $4,700.00 2. You send the quote
The cocktail hour set and learning the first dance are optional lines the couple can add when they sign.
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✓Quote acceptedSigned online by the clientTotal$4,700.00Deposit paid by card$2,350.00Balance due$2,350.00
3. They sign and pay the deposit
They pay your 50% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for live music jobs
Many bands take about 50% to hold the date, though some ask for 20 to 30%, with the balance due on the day or a week or more before. Bandleaders often pay the other musicians from it, so many prefer the balance before the event. Write your deposit, overtime and cancellation terms clearly so clients agree to them when they sign.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How much does a live band charge for a wedding?
It varies with the number of musicians, the hours and the area. Wedding cost guides show a wide range, from under $1,000 for a solo or duo to several thousand dollars for a full band. Most of the price is the musicians' pay for the date. Quote Falcon lets you list each set and extra so clients see what they are paying for.
How much is a band for 4 hours?
Many bands price a set number of sets or hours, so four hours with breaks is a common wedding booking. The total depends on lineup size, travel and whether you bring sound and lights. Your form asks for total time and group size, so you can quote the exact booking rather than a range.
Is a DJ or live band more expensive?
A live band usually costs more, because several musicians are paid for the date and there is more gear and rehearsal. Some couples book a band for the dance sets and a DJ for the breaks. If you offer both, list them as separate lines and let the client pick.
How much deposit does a band take?
Many bands take around 50%, and others 20 to 30%. In Quote Falcon you set a percentage, a fixed amount or 2 to 6 payment stages, and the client pays the first payment by card when they sign. You send a payment link for the balance before the event, or record cash or e-transfer.
Can I charge extra to learn a song?
Many musicians do, since learning a new song takes rehearsal time. Add it as an optional line on your quote, such as Learn first dance song, and the client ticks it if they want it. The signed version of the quote records exactly what was agreed, including any songs you will learn.
Can the client change the sets after booking?
Yes. They click Ask for a change on their quote page, or you edit the quote. A higher price only counts once they sign the new version, and the payment stages update to match. Every version stays on the job's Proof of agreement page.
Make your free live music quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form