Photo booth quotes with a deposit to hold the date
Clients send the date, venue, hours and booth type, and you send a photo booth quote with prints and backdrops as options.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Open-air booth with attendant, 3 hours | $695.00 |
| Unlimited 4x6 prints | $150.00 |
| Custom print template | $75.00 |
| Travel | $60.00 |
| Extra houroptional | $175.00 |
| Guest book with print copiesoptional | $125.00 |
| Total | $1,155.00 |
Try a photo booth quote form
Riverside Photo Booth Rental is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in photo booth work
- Package questions repeat all day. Clients ask what each package includes before they give the date, so the same answers go out again and again.
- Travel and venue details come late. An out-of-town venue or an outdoor spot without cover changes the job after the price is agreed.
- Add-ons get mixed up. Prints, custom templates and extra hours agreed by message are easy to miss on the night.
- Cancelled dates are hard to refill. A Saturday in wedding season that cancels late is rarely rebooked, unless a deposit was taken.
What your photo booth quote form asks
Photo booth prices depend on the booth type, hours, prints and travel. The form asks for the date, venue, guest count and start time. It also asks the booth type and extras. Indoor or outdoor matters too, since booths need power, cover and space.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Event dateThey pick a date
- Venue (name and city)A short answer
- What's the event?Pick one: Wedding, Birthday, Corporate or brand event, School or graduation, ...
- How many guests?A number
- Start time (roughly)A short answer
- How many hours?Pick one: 2 hours, 3 hours, 4 hours, 5+ hours, ...
- Type of boothPick one: Open-air booth, Enclosed booth, 360 video booth, Mirror booth, ...
- ExtrasPick any: Unlimited prints, Digital sharing only, Custom print design or logo, Backdrop, ...
- Indoor or outdoor?Pick one: Indoor, Outdoor (covered), Outdoor (uncovered), Not sure
Every form also asks for: their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a photo booth job
The factors that most often change the price, and the reason the form asks about them.
- Booth type
- Tablet booths cost less to run than DSLR open-air, enclosed, 360 or glam booths, which use more equipment and often more staff.
- Hours
- Most rentals start with a two- or three-hour minimum, with each extra hour added at a set rate.
- Prints
- Unlimited prints add paper, ink and an attendant to keep the printer running. Digital-only sharing costs less.
- Custom design
- Custom print templates, branded overlays and backdrops add design time and materials.
- Travel
- Venues outside your service area often carry a travel fee, and long drives may add more.
- Day of the week
- Some operators price Saturdays in peak season higher and offer lower rates on weekdays.
A photo booth job, from request to deposit
An open-air booth with prints for a 150-guest wedding reception, 3 hours, at a venue 40 km away.
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Wedding reception, 150 guestsNew quote requestNew
- Event date
- Venue (name and city)
- What's the event?
- How many guests?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
-
Quote Wedding reception, 150 guests
Open-air booth with attendant, 3 hours $695.00 Unlimited 4x6 prints $150.00 Custom print template $75.00 Travel $60.00 Extra houroptional $175.00 Guest book with print copiesoptional $125.00 Total $1,155.00 2. You send the quote
The extra hour and guest book are optional lines, so the couple adds them only if they want them.
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✓Quote acceptedSigned online by the clientTotal$1,155.00Deposit paid by card$346.50Balance due$808.50
3. They sign and pay the deposit
They pay your 30% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for photo booth jobs
Photo booth deposits vary. Some operators take a flat non-refundable amount, often $100 to $200, while others take 20 to 50% of the booking. The balance is commonly due a week or more before the event. Since booths are booked by date, write down your cancellation and rescheduling terms so clients agree to them when they sign.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How much should I charge for a photo booth rental?
Many operators price a base package of two to four hours, then add hours, prints and travel. Local price lists often range from a few hundred dollars for a basic digital booth to well over $1,000 for premium booths. Quote Falcon lets you save these as lines and build each quote from the client's answers.
Is renting out a photo booth profitable?
It can be, but margins depend on equipment cost, staff, travel and how many weekends you book. Owners often say add-ons such as prints, custom templates and extra hours make the difference. A quote that shows add-ons as options gives clients a clear way to choose them.
How much deposit should a photo booth business take?
Some take a flat amount such as $100 to $200, and others 20 to 50%. In Quote Falcon you set a percentage or a fixed amount, and the client pays it by card through your own Stripe account when they accept. You can send a payment link for the balance before the event.
Can clients pick extras on top of a package?
Yes. Put your package as the main line and make prints, backdrops, guest books and extra hours optional. The client ticks the extras they want and the total updates before they sign. There is no fixed menu, so you can adjust each quote for the venue and travel.
Can I take requests from my website?
Yes. Copy a short snippet from your settings to add a floating or popup Get a quote button, or the form itself, to your website. You also get a quote page at your-name.quotefalcon.com for your bio and Google Business Profile. Every form has spam protection built in.
Do clients get a reminder before the event?
Yes. When you set the event date on the job, the client gets a booking email, their quote page gets an add-to-calendar button, and a reminder email goes out 24 hours before by default. You can change the timing to 2, 4, 12 or 48 hours, or turn reminders off in your settings.
Make your free photo booth quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form