Furniture commissions with a deposit for the lumber
Clients send the piece, its size, the wood and inspiration photos, and you send a commission quote they sign with a deposit.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| White oak lumber and materials, incl. waste | $1,150.00 |
| Build: milling, joinery and glue-up (hours)45 × $65.00 | $2,925.00 |
| Hardwax oil finish, 3 coats | $180.00 |
| Matching bench, 72 inchesoptional | $1,100.00 |
| Delivery and placement, 2 peopleoptional | $200.00 |
| Total | $5,355.00 |
Try a custom furniture quote form
Riverside Custom Furniture and Woodworking is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in custom furniture work
- Inquiries arrive without sizes or budgets. A message asking how much for a table could mean $800 in pine or $6,000 in walnut, and finding out takes several replies.
- Lumber is bought before payment. Hardwood for a dining table can cost a thousand dollars or more, and a client who backs out leaves you holding it.
- Design changes after the price is set. A wider top or a different base changes the board feet and hours, and a verbal yes is hard to rely on later.
- Underpricing is easy in this trade. Owners often count lumber and forget waste, finish, sandpaper and shop time, so the hourly rate shrinks.
What your custom furniture quote form asks
Custom furniture is priced on the wood, the size and the hours. The form asks the piece, its rough size, the wood and the finish. It also asks about delivery, the deadline and a budget range. Inspiration photos show the joinery and details the client has in mind.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- What would you like made?Pick one: Dining or kitchen table, Coffee or side table, Desk, Bed frame or headboard, ...
- Describe the pieceIn their own words
- Rough size (length x width x height, inches or cm)A short answer
- WoodPick one: Pine or other softwood, Oak, Maple, Walnut, ...
- FinishPick one: Natural or clear, Stained, Painted, Not decided
- Do you have a design?Pick one: Yes - drawings or measurements, Photos of what I like, No - need help with design
- Pickup or delivery?Pick one: I'll pick it up, Deliver it, Deliver and assemble, Not sure
- Delivery address (if delivery)A short answer
- Do you need it by a certain date?They pick a date
- BudgetPick one: Under 1,000, 1,000-2,500, 2,500-5,000, 5,000-10,000, ...
Every form also asks for: their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a custom furniture job
The factors that most often change the price, and the reason the form asks about them.
- Wood species
- Walnut and cherry cost far more per board foot than pine or poplar. Many makers add 15% to 30% for waste, more with knotty or sapwood-heavy boards.
- Size and board feet
- A larger top or thicker stock uses more lumber and takes more time to flatten, glue up and finish.
- Joinery and design
- Hand-cut joinery, curves, inlays and drawers add hours. Design work and drawings are often billed separately or built into the price.
- Finish
- Oil, hardwax, lacquer or paint each take different time and cure periods. Durable finishes for tables usually cost more.
- Shop overhead and consumables
- Sandpaper, glue, blades and shop costs add up. Many makers build an hourly overhead rate into every quote.
- Delivery and assembly
- Large tables may need two people and a trailer. Delivery is often a separate line priced by distance.
A custom furniture job, from request to deposit
Trestle dining table, about 84 x 40 inches, white oak with a natural oil finish, seats 8, photos of two tables the client likes.
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White oak dining tableNew quote requestNew
- What would you like made?
- Describe the piece
- Rough size (length x width x height, inches or cm)
- Wood
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote White oak dining table
White oak lumber and materials, incl. waste $1,150.00 Build: milling, joinery and glue-up (hours) $2,925.00 Hardwax oil finish, 3 coats $180.00 Matching bench, 72 inchesoptional $1,100.00 Delivery and placement, 2 peopleoptional $200.00 Total $5,355.00 2. You send the quote
The matching bench and the delivery are optional lines, so the client can add either before signing.
-
✓Quote acceptedSigned online by the clientTotal$5,355.00Deposit paid by card$2,677.50Balance due$2,677.50
3. They sign and pay the deposit
They pay your 50% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for custom furniture jobs
Woodworkers commonly ask for 50% up front for custom furniture, which covers materials and holds a place in the schedule, with the balance on delivery. Some split larger builds into stages, such as a deposit, a payment at dry fit or rough assembly, and the rest on delivery. Say in your terms when the deposit stops being refundable, for example once lumber is bought.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How do you price custom furniture?
Most makers add up materials (including waste and finish), multiply hours by a shop rate that covers overhead, and add a margin. Some apply a markup on materials too. Tracking real hours on each build is the best way to check that your rate holds up. A request form with size, wood and budget helps you quote accurately.
How much deposit should a woodworker take?
Half up front is common for custom furniture, since the client pays for wood bought just for their piece. Some makers use stages instead, like 30% to start, 30% at rough assembly and 40% on delivery. In Quote Falcon you can set either a percentage or 2 to 6 payment stages.
What if the client changes the design after signing?
They click Ask for a change on their quote page and describe it. You update the quote, and a higher price only counts once they sign the new version. Every version and signature is kept on the job's Proof of agreement page, so you have a record of what was agreed.
Can clients send inspiration photos?
Yes, up to 10 photos per request, from any phone. Clients can attach pictures of pieces they like, the room it's for and any sketches with measurements. Only you can see them, and location data is stripped from them.
Can I offer matching pieces as options?
Yes. Add a bench, extra leaves or delivery as optional lines. The client ticks what they want on their quote page, and the total and deposit update as they choose, without you sending a new quote.
Is Quote Falcon free for woodworkers?
Yes. There's no subscription and nothing to upgrade to. The only fee is 1% on card payments through your Stripe account, plus Stripe's fee. Payments by e-transfer, cheque or cash have no fee. You can start with the request form today and connect Stripe later, only if you want card deposits.
Make your free custom furniture quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form