Wedding flower quotes priced piece by piece
Couples send the pieces they want, colours and inspiration photos, and you send an itemized flower quote with optional pieces they can tick.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Bridal bouquet | $275.00 |
| Bridesmaid bouquets4 × $95.00 | $380.00 |
| Boutonnieres8 × $22.00 | $176.00 |
| Low centrepieces, per table10 × $85.00 | $850.00 |
| Ceremony arch flowersoptional | $900.00 |
| Delivery, setup and teardown | $250.00 |
| Total | $2,831.00 |
Try a wedding flower quote form
Riverside Wedding and Event Flowers is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in wedding flower work
- Wish lists rarely match budgets. A request for a luxury look on a small budget takes a long reply to explain what the money can cover.
- Wedding quotes take hours to build. Working out stems, labour and delivery for every piece is slow, and many couples ask several florists at once.
- Piece counts change before the day. Bridesmaids and tables get added or dropped, and the final numbers often arrive late.
- Stock is ordered before the wedding. Flowers and hard goods are bought ahead, so a late cancellation without a deposit leaves you with the cost.
What your wedding flower quote form asks
Wedding flower prices come from the number of pieces, their size and the flowers used, plus delivery and setup. The form asks the date, venue and guest count, and which pieces they want. Colours, inspiration photos and a budget show which flowers fit.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Event dateThey pick a date
- What's the event?Pick one: Wedding, Elopement, Corporate event or gala, Shower or party, ...
- Venue (name and city; list both if the ceremony is elsewhere)A short answer
- How many guests?A number
- What would you like?Pick any: Bridal bouquet, Bridesmaid bouquets, Boutonnieres and corsages, Ceremony arch or installation, ...
- How many tables need centrepieces?A number
- How many people in the wedding party?A number
- Colours and flowers you likeIn their own words
- Delivery and setupPick one: Pickup, Delivery only, Delivery and setup, Setup and teardown after the event, ...
- Flower budgetA short answer
Every form also asks for: their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a wedding flower job
The factors that most often change the price, and the reason the form asks about them.
- Number and type of pieces
- Bouquets, boutonnieres, centrepieces and installations each have their own price. Ceremony arches and hanging installs take the most flowers and labour.
- Flower choice and season
- Peonies, garden roses and out-of-season stems cost more than seasonal or local flowers, and wholesale prices can change between quote and order.
- Guest count and tables
- Centrepieces are counted per table, so the guest count and seating plan drive a large share of the total.
- Design labour
- Many florists add labour as a share of the flower cost or as a design fee, since each piece is built by hand in the days before.
- Delivery, setup and teardown
- Two venues, a timed setup, moving ceremony pieces to the reception and late-night teardown all add staff hours.
- Rentals and hard goods
- Vases, candles, stands and arch frames are often rented per piece, with a charge if items are lost or broken.
- Minimum spend
- Some studios set a minimum for wedding dates, especially in peak season, because they take only a few weddings each weekend.
A wedding flower job, from request to deposit
Bridal bouquet, 4 bridesmaid bouquets, 8 boutonnieres and centrepieces for 10 tables in blush and white.
-
Wedding, 100 guests, one venueNew quote requestNew
- Event date
- What's the event?
- Venue (name and city; list both if the ceremony is elsewhere)
- How many guests?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
-
Quote Wedding, 100 guests, one venue
Bridal bouquet $275.00 Bridesmaid bouquets $380.00 Boutonnieres $176.00 Low centrepieces, per table $850.00 Ceremony arch flowersoptional $900.00 Delivery, setup and teardown $250.00 Total $2,831.00 2. You send the quote
The ceremony arch is an optional line, so the couple can weigh its cost against the rest of the flower order.
-
✓Quote acceptedSigned online by the clientTotal$2,831.00Deposit paid by card$849.30Balance due$1,981.70
3. They sign and pay the deposit
They pay your 30% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for wedding flower jobs
Many wedding florists ask for a non-refundable deposit of about 30 to 50% to hold the date, and some use a flat amount instead. The balance is often due two to six weeks before the wedding, when piece counts are final and flowers are ordered. Put your final-count deadline and cancellation terms in writing so couples agree to them when they sign.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How do florists quote weddings?
Most florists price each piece, such as bouquets, boutonnieres and centrepieces, by its flowers and size. Then they add labour, delivery, setup and rentals. Many look at inspiration photos and the budget first. In Quote Falcon each piece is a line with a quantity, so changing the number of tables later is quick.
What is a realistic budget for wedding flowers?
It varies widely by area, guest count and style. Canadian guides often show smaller weddings around $1,500 to $3,000, with larger or more detailed ones well above $6,000. Installations and premium flowers raise it quickly. Asking for the budget on your form helps you suggest what fits before you write the quote.
How much are flowers for a 100 person wedding?
Often several thousand dollars, depending on the number of tables, the size of the wedding party and whether there is a ceremony installation. Ten or so centrepieces plus personal flowers is a common base. Your quote form asks for guest count, tables and wedding party size, so you can price the real order instead of an average.
How much deposit do wedding florists take?
Many take 30 to 50% to hold the date, and some use a fixed amount such as $250 to $500. In Quote Falcon you set a percentage, a fixed amount or 2 to 6 payment stages. The couple pays the first payment by card when they sign, and you send a payment link when the balance is due.
Can couples choose which pieces to keep?
Yes. Mark pieces such as an arch, aisle flowers or cake flowers as optional lines. The couple ticks what they want on their quote page and the total updates before they sign. If they add bridesmaids later, they click Ask for a change and you update the quantities.
Can couples send inspiration photos?
Yes. Your form takes up to 10 photos per request, so couples can attach screenshots of designs they like, colour swatches or photos of the venue. Photos are resized on their phone, location data is removed, and only you can see them. They help you judge style and size before you price.
Make your free wedding flower quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form