Custom cake orders with a deposit to hold the date
Clients send the date, servings, design ideas and allergies with inspiration photos, and you send a cake quote they sign with a deposit.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Two-tier buttercream cake (servings)40 × $6.00 | $240.00 |
| Fresh flower arrangement, food-safe prepared | $45.00 |
| Cake board and box | $15.00 |
| Matching cupcakes (dozen)optional | $42.00 |
| Custom acrylic topperoptional | $28.00 |
| Total | $342.00 |
Try a custom cake quote form
Riverside Custom Cakes and Baking is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in custom cake work
- Orders arrive missing key details. A request for a birthday cake with no date, servings or flavours means a long back-and-forth before you can quote.
- Clients cancel after you buy ingredients. Without a deposit, a late cancellation leaves you with supplies bought and other orders turned away for nothing.
- A single total invites price shopping. Clients who can't see what goes into a custom design tend to compare it with a grocery store cake.
- Allergy notes get lost in messages. A missed nut or gluten request is a safety risk, so it needs to be in writing with the order.
What your custom cake quote form asks
Cake prices come from servings, design work and finish. The form asks the event date, occasion and servings. It also asks about icing, flavours and design, pickup or delivery, and allergies, with room for inspiration photos.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Event dateThey pick a date
- What's the occasion?Pick one: Birthday, Wedding, Baby or bridal shower, Anniversary, ...
- What would you like?Pick any: Cake, Cupcakes, Cookies, Dessert table, ...
- How many servings?Pick one: Up to 12, 13-25, 26-50, 51-100, ...
- Icing / finishPick one: Buttercream, Fondant, Ganache, Naked or semi-naked, ...
- Flavours and design ideasIn their own words
- Pickup or delivery?Pick one: Pickup, Delivery, Delivery and setup
- Venue or delivery address (if delivery)A short answer
- Allergies or dietary needsPick any: None, Nut-free, Gluten-free, Dairy-free, ...
- BudgetA short answer
Every form also asks for: their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a custom cake job
The factors that most often change the price, and the reason the form asks about them.
- Servings and tiers
- Many bakers price per serving, with a minimum order. Tiered cakes need supports and more assembly time.
- Design complexity
- Hand-piping, sugar flowers, sculpted shapes and hand-painting can take hours on their own.
- Finish
- Fondant, smooth buttercream, ganache and textured finishes each take different time and skill.
- Flavours and fillings
- Premium fillings, fresh fruit and more than one flavour per tier raise ingredient costs.
- Allergies and dietary needs
- Gluten-free, vegan or allergen-free cakes may need different ingredients and careful handling. Many home bakers can't promise an allergen-free kitchen.
- Delivery and setup
- Tiered cakes are often delivered and assembled on site, priced by distance and setup time.
- Lead time
- Rush orders squeeze your schedule. Many bakers set a minimum notice or charge a rush fee.
A custom cake job, from request to deposit
A two-tier vanilla and chocolate birthday cake for 40 people in pastel buttercream with fresh flowers, for pickup, with one nut-free guest and an inspiration photo.
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Two-tier birthday cake for 40New quote requestNew
- Event date
- What's the occasion?
- What would you like?
- How many servings?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Two-tier birthday cake for 40
Two-tier buttercream cake (servings) $240.00 Fresh flower arrangement, food-safe prepared $45.00 Cake board and box $15.00 Matching cupcakes (dozen)optional $42.00 Custom acrylic topperoptional $28.00 Total $342.00 2. You send the quote
The client can add matching cupcakes or a custom topper, and the 50% deposit books the date with the balance requested a week before.
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✓Quote acceptedSigned online by the clientTotal$342.00Deposit paid by card$171.00Balance due$171.00
3. They sign and pay the deposit
They pay your 50% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for custom cake jobs
Many custom cake makers take a 50% deposit to book the date, often non-refundable, with the balance due before the event. Some take a smaller flat deposit for weddings booked months ahead. Payment stages in Quote Falcon, such as 50% to book and 50% a week before, fit this well. Check that a non-refundable policy suits local consumer rules, and put it in your terms.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How much should you charge for a custom cake?
Many bakers start from a price per serving that covers ingredients, time and overhead, then add for design work like sugar flowers or sculpting, plus delivery. Prices vary a lot by area and skill. Listing servings, decorations and delivery as separate lines helps clients see why a custom cake costs more than a store cake.
How many days in advance do you have to order a cake?
It depends on the baker, but many ask for one to two weeks for celebration cakes and several months for weddings, especially in busy seasons. Your form asks for the event date first, so you can see straight away whether you can fit the order in or need to add a rush fee.
How much deposit should a cake maker take?
Many take 50% to book the date, with the balance due before the event, and some use a flat deposit for weddings booked far ahead. In Quote Falcon you can set a percentage, a fixed amount or payment stages, and the client pays by card when they sign.
Does the form ask about allergies?
Yes. The starter form has an allergies and dietary needs question with options like nut-free, gluten-free and vegan, plus room for other notes. Since many bakers can't promise an allergen-free kitchen, it's worth saying so in your terms. You can require clients to agree to your terms before they accept.
Can clients add cupcakes or a topper to the order?
Yes. Add them as optional lines on the quote. The client ticks what they want on their quote page, the total and deposit update, and they sign for exactly what they chose. You don't need to send a second quote for add-ons.
Can I collect the balance before the event?
Yes. Set up payment stages, such as 50% to book and 50% before the event, and request the next stage by card from the job with one click. If the client pays by e-transfer or cash, record it on the job with no Quote Falcon fee.
Make your free custom cake quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form