Tattoo requests with references, quotes and deposits
Clients send their idea, placement, size and reference images, and you reply with a quote they sign and a deposit they pay to book.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Custom design and stencil | $100.00 |
| Tattoo session, black and grey (hours)3 × $160.00 | $480.00 |
| Add a background of dotwork shadingoptional | $120.00 |
| Aftercare balmoptional | $15.00 |
| Total | $700.00 |
Try a tattoo quote form
Riverside Tattoo Artist is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in tattoo work
- Inquiries arrive in scattered DMs. Ideas, sizes and reference images end up spread across Instagram, email and texts, and details get missed.
- No-shows cost a full session. Drawing time and a blocked chair can't be recovered when a client without a deposit doesn't turn up.
- Placement and size come in vague. A request for a small piece on the arm can mean very different hours, so you have to ask again before quoting.
- Deposit rules get argued later. If the refund and reschedule policy was only mentioned in a message, clients tend to dispute it when they cancel.
What your tattoo quote form asks
Tattoo prices depend on size, placement, detail and whether the piece is custom. The form asks for the idea, placement, size, and custom or flash. It also asks about colour, cover-ups and budget, and confirms the client is 18 or older.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Are you 18 or older?Pick one: Yes, No
- Describe your ideaIn their own words
- Custom design or flash?Pick one: Custom design, Flash from your page, Not sure
- Placement on the body (be specific)A short answer
- Approximate sizePick one: Tiny (under 5 cm / 2 in), Small (5-10 cm / 2-4 in), Medium (10-15 cm / 4-6 in), Large (15-25 cm / 6-10 in), ...
- Colour or black & grey?Pick one: Colour, Black & grey, Open to suggestions
- Is it a cover-up or rework?Pick one: Yes, No
- Is this your first tattoo?Pick one: Yes, No
- BudgetA short answer
Every form also asks for: a preferred date and time of day · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a tattoo job
The factors that most often change the price, and the reason the form asks about them.
- Size and detail
- Bigger and more detailed pieces take more hours. Fine linework, realism and dense shading take longer than bold, simple work of the same size.
- Placement
- Ribs, hands, feet and necks can be slower to tattoo, and some artists charge more for them.
- Colour or black and grey
- Colour packing often takes longer than black and grey, though it depends on the style and the artist.
- Custom design time
- Custom pieces need drawing time that flash doesn't. Some artists build it into the price, and others charge a design fee or a larger deposit.
- Cover-ups and reworks
- Covering an old tattoo limits the design and often means a larger, darker piece. Some need laser lightening first.
- Pricing model
- Artists price by the hour, by the piece or by day rate for big work, usually with a shop minimum. Rates vary a lot by experience and city.
A tattoo job, from request to deposit
A custom black and grey peony with a small moth on the outer forearm, about 15 cm, sent with three reference images and a budget of around $600.
-
Custom forearm piece, black and greyNew quote requestNew
- Are you 18 or older?
- Describe your idea
- Custom design or flash?
- Placement on the body (be specific)
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
-
Quote Custom forearm piece, black and grey
Custom design and stencil $100.00 Tattoo session, black and grey (hours) $480.00 Add a background of dotwork shadingoptional $120.00 Aftercare balmoptional $15.00 Total $700.00 2. You send the quote
The client can add a dotwork background or aftercare balm, and agrees to your non-refundable deposit terms before paying.
-
✓Quote acceptedSigned online by the clientTotal$700.00Deposit paid by card$175.00Balance due$525.00
3. They sign and pay the deposit
They pay your 25% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for tattoo jobs
Most tattoo artists take a deposit to book, especially for custom work. Many artists take a flat amount for small or flash pieces and a percentage for larger custom work, applied to the final price or the last session. Many shops make deposits non-refundable, or transferable once with enough notice. Put your policy in your terms so clients agree to it before paying, and check that it fits local consumer rules.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
Is it normal to pay a deposit for a tattoo?
Yes. Most tattoo artists take a deposit to book, especially for custom work, because drawing time and a reserved session are lost if the client doesn't show. Many apply it to the final price. In Quote Falcon the client pays the deposit by card when they accept your quote, and it goes to your own Stripe account.
How do I create a tattoo booking form?
Sign up and pick Tattoo artist as your trade, and your form starts with questions about the idea, placement, size and colour, plus an 18 or older check. You can edit, remove or add questions, up to 25. Share your link, your-name.quotefalcon.com, in your Instagram bio or add the form to your website.
Can clients agree to my non-refundable deposit policy?
Yes. Write your deposit, cancellation and reschedule policy in Settings > Policies & terms, and turn on the option that makes clients agree before they accept a quote. The acceptance is recorded with the job along with their typed signature, the time and their internet address.
Can clients book a time slot through Quote Falcon?
No. There are no time slots for clients to pick. Clients can give a preferred date and time of day, and once they accept and pay the deposit, you set the session date yourself. They get a booking email, their quote page gets an add-to-calendar button, and a reminder goes out before the appointment.
Do tattoo artists charge by the hour or by the piece?
Both are common. Many artists price small and flash pieces at a flat rate and larger work by the hour or by session, with a shop minimum. In Quote Falcon lines are free-form, so you can quote design time, session hours or a single price for the piece.
How do I refund a deposit if I need to cancel?
Refunds are made in your own Stripe Dashboard, for all or part of a payment, and Quote Falcon updates the job when Stripe confirms it. Nothing is refunded automatically, and chargebacks are handled in Stripe too. The 1% Quote Falcon fee isn't returned on a refund.
Make your free tattoo quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form