Quote plumbing installs without a site visit
Clients send the job with photos of the fixture, tank or pipes, and you send a quote they sign online.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| 40 gal gas water heater, supplied and installed | $1,850.00 |
| Expansion tank and new gas shut-off | $260.00 |
| Permit | $120.00 |
| Remove and dispose of old tank | $75.00 |
| Replace main water shut-off with a ball valveoptional | $240.00 |
| Total | $2,545.00 |
Try a plumbing quote form
Riverside Plumbing is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in plumbing work
- Wrong parts mean a second trip. Without the tank size, fuel type and venting, you can arrive with the wrong water heater.
- Old pipe turns small jobs big. Galvanized or Poly-B connections can turn a simple fixture swap into a section of repiping.
- Client-supplied fixtures cause delays. A faucet or toilet bought online may be missing parts, and the delay lands on your schedule.
- Flat-rate prices go out of date. A price list that hasn't kept up with material costs quietly cuts your margin on every install.
What your plumbing quote form asks
Plumbing prices depend on the job type, the equipment, pipe access and pipe material. The form asks for each, plus who supplies the fixtures and whether anything is leaking now, and a rating plate photo often gives you enough to quote a replacement.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- What do you need?Pick any: Water heater, Toilet, sink or faucet, Shower or bathtub, Kitchen or bathroom reno, ...
- Describe the jobIn their own words
- Same spot or new location?Pick one: Replace in the same spot, New install or moving it, Repair, Not sure
- For a water heater: what kind?Pick one: Gas tank, Electric tank, Tankless, Switching to tankless, ...
- Can we get to the pipes?Pick one: Yes - unfinished basement or ceiling, Finished walls and ceilings, Crawlspace, Slab foundation (no basement), ...
- What are the pipes now?Pick one: Copper, PEX / plastic, Galvanized steel, Poly-B (grey plastic), ...
- How many bathrooms in the home?Pick one: 1, 2, 3, 4+
- Will you supply the fixtures?Pick one: No - include them in the quote, Yes, I have them, Not decided
- Is anything leaking right now?Pick one: No, A small drip, Yes - water is leaking
Every form also asks for: a preferred date and time of day · the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a plumbing job
The factors that most often change the price, and the reason the form asks about them.
- Type of job
- A fixture swap, a water heater replacement and a repipe are very different jobs. Many plumbers price installs flat-rate and use hourly rates for diagnostics and repairs.
- Equipment and fixtures
- Tank size, fuel type, venting and tankless versus tank all change the price. So does whether the client supplies fixtures or you do.
- Code updates
- Replacing equipment often means bringing parts up to current code, such as expansion tanks, venting or backflow devices, depending on the area.
- Access
- Work in a crawl space, behind finished walls or on an upper floor takes longer and may need drywall cuts and patching.
- Pipe material and age
- Galvanized, polybutylene or old cast iron can make small jobs grow, since connections to old pipe are harder and less predictable.
- Permits and inspections
- Water heaters, gas lines and renovations commonly need a permit in many areas, often shown as a separate line.
- Haul-away and disposal
- Removing and disposing of old tanks, toilets or fixtures is often its own charge.
A plumbing job, from request to deposit
Replace a leaking 12-year-old 40-gallon gas water heater in an unfinished basement, with photos of the rating plate and the venting.
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40-gallon gas water heater replacementNew quote requestNew
- What do you need?
- Describe the job
- Same spot or new location?
- For a water heater: what kind?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote 40-gallon gas water heater replacement
40 gal gas water heater, supplied and installed $1,850.00 Expansion tank and new gas shut-off $260.00 Permit $120.00 Remove and dispose of old tank $75.00 Replace main water shut-off with a ball valveoptional $240.00 Total $2,545.00 2. You send the quote
The new main shut-off is an optional line the client can add while you're there or leave off to keep the original valve.
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✓Quote acceptedSigned online by the clientTotal$2,545.00Deposit paid by card$763.50Balance due$1,781.50
3. They sign and pay the deposit
They pay your 30% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for plumbing jobs
Many plumbers bill repairs and service calls when the work is done, with no deposit. For planned installs and renovations, a deposit is more common, often enough to cover the water heater or fixtures before they're bought. Big renovations are often paid in stages. Some states cap home-improvement deposits, so check local rules. The balance is usually due on completion or after inspection.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How do you price a plumbing job?
Add up materials, labour hours, permits and disposal, then your overhead and margin. Many plumbers use flat rates for common installs and an hourly rate for diagnostics. In Quote Falcon you list each part as a line with a quantity and price, and save the lines you use often for the next quote.
Do plumbers require a deposit?
Usually not for repairs or service calls, which are billed when done. For planned installs and renovations, many ask for a deposit to cover equipment before buying it. In Quote Falcon you set a default percentage or fixed amount, and clients pay it by card when they accept the quote.
How do I write a plumbing quotation?
List the equipment, labour, code updates and permit as separate lines so the client sees what they're paying for. Add tax and your terms, such as what happens if old pipe needs replacing. Quote Falcon sends it as a link the client opens on their phone, signs and accepts.
Can I quote a water heater from photos?
Often, yes. A photo of the rating plate shows the size and fuel, and one of the venting and connections shows what needs updating. The form also asks for the heater type and how easy it is to reach the pipes. Clients can add up to 10 photos with each request.
Can clients use the form for emergencies?
It's better suited to planned work. The starter form tells clients to call you for a burst pipe or flooding, and asks whether anything is leaking now, so urgent requests stand out. You get an email for every new request, and you can change the wording on your quote page in your settings.
Can clients pay the balance after the job?
Yes. Request a card payment for the balance from the job, then email the link or text it from your phone. The link stays valid for 30 days. If the client pays by cash, cheque or e-transfer, record it on the job with no fee, and it shows as paid.
Make your free plumbing quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form