Mobile bar quotes by guests, hours and drink menu
Clients send the date, guest count, hours and who buys the alcohol, and you send a bar quote with add-ons as optional lines.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Bartender, per hour (2 bartenders x 5 hours)10 × $45.00 | $450.00 |
| Mixers, garnishes and ice for 100 guests | $350.00 |
| Portable bar setup | $200.00 |
| Signature cocktail menu and prepoptional | $150.00 |
| Glassware rental, per guestoptional100 × $2.50 | $250.00 |
| Total | $1,150.00 |
Try a mobile bar quote form
Riverside Mobile Bartending is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in mobile bar work
- Requests are missing the basics. Guest count, hours and who buys the alcohol change the price completely, and most first messages include none of them.
- Same guest count, different price. A beer and wine bar and a full cocktail menu for 100 guests can be hundreds of dollars apart.
- Venue rules surface late. Insurance certificates, certified servers or event permits come up the week before, after the price is set.
- Late cancellations cost you stock. Mixers, garnishes and staff are arranged ahead, and a late cancellation without a deposit leaves you paying for them.
What your mobile bar quote form asks
Mobile bar pricing depends on guests, hours, the drink menu and who supplies the alcohol. The form asks for each, plus the venue and its rules. Knowing who buys the alcohol also tells you which licence or permit rules apply in your area.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Event dateThey pick a date
- Venue (name and address or city)A short answer
- How many adult guests?A number
- How many hours of bar service?Pick one: 2 hours or less, 3 hours, 4 hours, 5 hours, ...
- Who supplies the alcohol?Pick one: We buy it, you serve it, You supply it (full bar package), Help us with a shopping list, Not sure
- What drinks?Pick any: Beer and wine, Signature cocktails, Full bar (spirits), Mocktails or non-alcoholic, ...
- Also needPick any: Portable bar, Glassware (not plastic), Ice, Mixers and garnishes, ...
- Venue rules (if you know them)Pick any: Venue asks for liability insurance, Venue requires certified servers, Event or liquor permit already arranged, Not sure
- Budget (total or per person)A short answer
Every form also asks for: their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a mobile bar job
The factors that most often change the price, and the reason the form asks about them.
- Who supplies the alcohol
- Bartending-only service, where the client buys the alcohol, is priced on staff and hours. Full bar packages include drinks and are usually priced per guest.
- Guest count and hours
- These set how many bartenders you need and how much you pour. Many operators plan on about one drink per guest per hour.
- Drink menu
- Beer and wine costs less to run than signature cocktails or a full spirits bar, which need more prep, ingredients and skill.
- Staff
- Larger events need extra bartenders or barbacks, often priced per person per hour.
- Bar setup and supplies
- Portable bars, glassware, ice and mixers are often separate lines or part of a package.
- Travel
- Distance to the venue is commonly added as a flat fee or per kilometre beyond your service area.
- Insurance and permits
- Liquor liability insurance, certified servers and event permits are common requirements, and the rules vary by province and state.
A mobile bar job, from request to deposit
Bartending for a 100-guest wedding for 5 hours, with the couple buying the beer, wine and spirits for two cocktails.
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Wedding, 100 guests, couple supplies alcoholNew quote requestNew
- Event date
- Venue (name and address or city)
- How many adult guests?
- How many hours of bar service?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Wedding, 100 guests, couple supplies alcohol
Bartender, per hour (2 bartenders x 5 hours) $450.00 Mixers, garnishes and ice for 100 guests $350.00 Portable bar setup $200.00 Signature cocktail menu and prepoptional $150.00 Glassware rental, per guestoptional $250.00 Total $1,150.00 2. You send the quote
The signature cocktail menu and glassware rental are optional lines the couple can tick before signing.
-
✓Quote acceptedSigned online by the clientTotal$1,150.00Deposit paid by card$575.00Balance due$575.00
3. They sign and pay the deposit
They pay your 50% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for mobile bar jobs
Many mobile bars take 30 to 50% to hold the date, with the balance due before the event, anywhere from two days to a month ahead. Some take full payment for bookings made close to the date. Your terms should also say who provides the alcohol and any permit, since that affects your liability. Check the liquor rules in your province or state.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How do you price your mobile bar?
Most operators start from guest count and hours, then price either per guest for full packages or per bartender per hour for service-only events. Supplies, bar rental, glassware and travel are added on top. In Quote Falcon you save these as lines, and the form gives you guests, hours and the drink menu before you start.
How much do mobile bartenders charge?
It varies by area and model. Bartending-only service is often priced per bartender per hour with a minimum, while full bar packages are commonly priced per guest and can run into the thousands for a large wedding. Asking who supplies the alcohol up front is the fastest way to know which price model applies.
Do mobile bartenders need a liquor licence?
It depends on where you work and who sells the alcohol. In many places, a service-only model where the client buys the alcohol needs less licensing, but you may still need certified servers, liability insurance or an event permit. Check your local rules before you quote.
How much deposit do mobile bars take?
Many take 30 to 50% to hold the date. In Quote Falcon you set a percentage, a fixed amount, the full price or payment stages, and the client pays by card through your own Stripe account when they sign. You send a payment link for the balance, or record cash or e-transfer.
Can clients add a signature cocktail or an extra hour?
Yes. Make those optional lines on your quote. The client ticks what they want and the total updates before they sign. If they ask for more after signing, they click Ask for a change, you update the quote, and a higher price only counts once they sign the new version.
Can clients agree to my alcohol service terms?
Yes. Write your terms once in your settings, such as refusing service to minors or intoxicated guests, last call and who supplies the alcohol. Clients must agree to them before they accept a quote, and the acceptance, signature and time are recorded on the job's Proof of agreement page.
Make your free mobile bar quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form