Landscape project quotes, signed before you dig
Clients send the project, rough size, slope, machine access and photos of the yard, and you send an itemized quote with extras as options.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Remove old concrete pad and haul away | $900.00 |
| Excavate, compacted base, paver patio, per sq ft192 × $24.00 | $4,608.00 |
| Polymeric sand and soldier-course border | $450.00 |
| Seating wall, 12 ft with capsoptional | $2,200.00 |
| Low-voltage lights in the wall capsoptional6 × $145.00 | $870.00 |
| Total | $8,158.00 |
Try a landscaping quote form
Riverside Landscaping is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in landscaping work
- Design quotes take hours to prepare. A hardscape bid with drawings and material counts can take an evening, even for clients who never go ahead.
- Side gates limit the machines. A narrow gate that keeps a skid steer out turns a quick dig into hand work and wheelbarrows.
- Removal work adds up. Taking out an old pad, stumps or overgrown beds often costs more than expected and needs its own line.
- Budgets often don't match the plans. Large design ideas and small budgets are easier to sort out before you spend time on drawings.
What your landscaping quote form asks
Landscaping prices depend on the area, materials, slope and machine access. The form asks for each, plus what needs removing, drainage problems and a budget range, and photos of the side gate show access before you visit.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- What is in the project?Pick any: Patio or walkway, Retaining wall, Sod or new lawn, Garden beds and planting, ...
- Describe the projectIn their own words
- Rough size of the area (sq ft, m² or length x width)A short answer
- Can a small machine get to the work area?Pick one: Yes - open access or driveway, Gate 1-1.5 m (3-5 ft) wide, Narrow - under 1 m (3 ft), No - wheelbarrow only, ...
- Is the ground sloped?Pick one: Flat, Gentle slope, Steep slope, Not sure
- Does anything need removing first?Pick any: Old patio, concrete or pavers, Old lawn, Shrubs or small trees, Old wall or edging, ...
- Any drainage problems?Pick one: No, Water pools after rain, Water gets into the basement, Not sure
- Do you have a design?Pick one: Yes - drawings or measurements, Photos of what I like, No - need help with design
- BudgetPick one: Under 5,000, 5,000-15,000, 15,000-30,000, 30,000-60,000, ...
Every form also asks for: a preferred date and time of day · the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a landscaping job
The factors that most often change the price, and the reason the form asks about them.
- Excavation and base
- Patios and walkways need digging out and a compacted gravel base. Hauling away the dirt is often a big part of the cost.
- Size and shape
- Many hardscapers price patios per square foot and walls per face foot. Curves, steps and borders add cutting time.
- Materials chosen
- Poured concrete, standard pavers, premium pavers and natural flagstone differ widely in price and install time.
- Slope and drainage
- A sloped yard can turn a simple patio into one that needs a retaining wall, steps or drainage.
- Retaining wall height
- Taller walls need more base, drainage stone and geogrid. Some need an engineer's design or a permit, depending on local rules.
- Access to the backyard
- A narrow side gate that keeps machines out means hand-digging and wheelbarrows, which can add days of labour.
- Removal of what's there
- Ripping out old concrete, overgrown beds, stumps or sod adds labour and disposal fees.
- Extras and finishing
- Polymeric sand, sealing, lighting and planting are common add-on lines.
A landscaping job, from request to deposit
Replace a cracked 12 x 16 ft concrete pad with a paver patio on a slight slope, with a 4 ft side gate for access.
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12 x 16 ft paver patio replacing concreteNew quote requestNew
- What is in the project?
- Describe the project
- Rough size of the area (sq ft, m² or length x width)
- Can a small machine get to the work area?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote 12 x 16 ft paver patio replacing concrete
Remove old concrete pad and haul away $900.00 Excavate, compacted base, paver patio, per sq ft $4,608.00 Polymeric sand and soldier-course border $450.00 Seating wall, 12 ft with capsoptional $2,200.00 Low-voltage lights in the wall capsoptional $870.00 Total $8,158.00 2. You send the quote
The seating wall and its cap lights are optional lines, so the client can add the wall alone, the wall with lights, or neither.
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✓Quote acceptedSigned online by the clientTotal$8,158.00Deposit paid by card$2,447.40Balance due$5,710.60
3. They sign and pay the deposit
They pay your 30% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for landscaping jobs
Landscape and hardscape jobs are materials-heavy, so deposits often fall between 10% and 50%, sized to cover stone, block and aggregate before they're ordered. Larger builds are often staged, with a deposit at signing, a payment when the base is done and the rest at completion. Some states cap home-improvement deposits, so check what applies to landscaping where you work.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How do you properly quote a landscaping job?
Measure the area, choose the materials, and estimate the hours for excavation, base and install. Then add disposal, equipment and your margin. Separate lines for each stage help the client see where the money goes. In Quote Falcon each line has a quantity and price, and extras can be optional lines.
Should I charge for landscaping quotes?
Some landscapers charge for quotes that need a design or detailed plan and credit the fee if hired, while simple jobs are usually quoted free. Collecting the size, access, slope and budget up front helps you decide which requests need a visit and which can be priced from photos.
How much deposit should a landscaper ask for?
Often 10-50%, enough to cover the materials ordered for the job, with larger builds paid in stages. Some states limit home-improvement deposits. In Quote Falcon you can set a percentage, a fixed amount or 2 to 6 stages, and clients pay the first part by card when they accept.
Can clients send photos of the yard and access?
Yes, up to 10 photos per request. The form asks whether a small machine can get to the work area, how sloped the ground is and what needs removing. Photos of the side gate and the area often tell you whether the job needs hand-digging before you visit.
Can I offer lighting or a seating wall as options?
Yes. Make the seating wall, the lighting and the sealing separate optional lines, so the client can take the wall without the lights. The total and deposit change as they tick, and they sign what they picked.
Does it work for weekly lawn care?
No. Quote Falcon is built for one-off jobs priced case by case, like patios, walls, planting and drainage. It has no recurring bookings or service menu. For a one-time cleanup or a new lawn, it works the same way as any other landscaping quote.
Make your free landscaping quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form