Courier and hotshot quotes paid on acceptance
Customers send the pickup, drop-off, weight and a photo of the load, and you send a delivery quote they sign and pay online.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Dedicated run, truck with liftgate (km)60 × $2.75 | $165.00 |
| Loading at warehouse, minimum charge | $75.00 |
| Liftgate or pallet jack drop at site | $60.00 |
| Same-day priorityoptional | $50.00 |
| Photo proof of delivery with signatureoptional | $10.00 |
| Total | $350.00 |
Try a delivery quote form
Riverside Courier and Hotshot Delivery is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in delivery work
- Weight and size come in as guesses. A small skid can turn out to be 900 kg, which changes the truck, the trailer and the price.
- Loading details show up at pickup. No dock, no forklift and three flights of stairs add an hour nobody priced.
- One-off customers can be hard to collect from. New direct customers who pay after delivery sometimes pay late or not at all.
- Rush calls interrupt the run. Pricing a same-day request by phone while driving is unsafe and slow.
What your delivery quote form asks
Delivery prices depend on distance, weight, size and urgency. The form asks for pickup and drop-off, total weight, the largest piece's dimensions and urgency. It also asks about loading at each end. A photo shows whether it's palletized or loose, so you pick the right vehicle.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- What are we delivering?Pick one: Envelopes or small parcels, Boxes, Pallet or skid, Furniture or appliance, ...
- Pickup address (if different from your address)A short answer
- Delivery address (city or address)A short answer
- Roughly how far?Pick one: Under 8 km (5 mi), 8-30 km (5-20 mi), 30-80 km (20-50 mi), 80-160 km (50-100 mi), ...
- Total weightPick one: Under 25 kg (50 lb), 25-150 kg (50-330 lb), 150-1,000 kg (330-2,200 lb), 1,000-4,500 kg (2,200-10,000 lb), ...
- Size of the biggest piece (length x width x height)A short answer
- How urgent is it?Pick one: Same day / rush, Next day, Within a few days, Flexible
- Loading and unloadingPick any: Dock or forklift at pickup, Dock or forklift at delivery, Needs loading by hand, Stairs or inside delivery, ...
- Anything special?Pick any: Fragile, Over 2.6 m (8.5 ft) wide or very long, Must stay upright, Dangerous goods, ...
Every form also asks for: a preferred date and time of day · the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a delivery job
The factors that most often change the price, and the reason the form asks about them.
- Distance
- Most couriers and hotshot drivers price by km or mile, often with a minimum charge. Return trips with an empty truck may be priced in.
- Weight and size
- The load decides the vehicle: car or minivan, cargo van, pickup with a trailer or a gooseneck flatbed. Oversize loads may need permits.
- Urgency
- Same-day or dedicated runs cost more than deliveries that can be combined with other stops.
- Loading and unloading
- Docks and forklifts are fast. Hand loading, stairs, inside delivery or a liftgate add time and sometimes a second person.
- Waiting time
- Many drivers include a short free wait at each end and charge for waiting beyond it.
- Special handling
- Fragile items, strapping and tarping, dangerous goods and proof of delivery add time or require extra training.
A delivery job, from request to payment
One skid of tile, about 700 kg, from a supplier warehouse to a job site 60 km away, forklift at pickup only, photo attached.
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Skid of tile to a job siteNew quote requestNew
- What are we delivering?
- Pickup address (if different from your address)
- Delivery address (city or address)
- Roughly how far?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Skid of tile to a job site
Dedicated run, truck with liftgate (km) $165.00 Loading at warehouse, minimum charge $75.00 Liftgate or pallet jack drop at site $60.00 Same-day priorityoptional $50.00 Photo proof of delivery with signatureoptional $10.00 Total $350.00 2. You send the quote
Same-day priority and signed proof of delivery are optional lines, so the customer chooses whether to pay for either.
-
✓Quote acceptedSigned online by the clientTotal$350.00Paid in full by card$350.00
3. They sign and pay
They pay the full price by card, Apple Pay or Google Pay. They are emailed a signed PDF, and you can download it from the job.
Deposits and payment terms for delivery jobs
For one-off direct customers, many couriers and hotshot drivers ask for payment before or at pickup, while regular business accounts and brokers often pay on terms, which is why some drivers use factoring. Taking a card payment when the quote is accepted avoids chasing a new customer after delivery. Waiting time and cancellation charges are worth stating in your terms.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How do couriers calculate their prices?
Most start with distance, then adjust for weight, size, urgency and handling. A minimum charge covers short runs, and extras like waiting time, stairs or a liftgate are added on top. Asking for the details up front on a form lets you quote once instead of finding out at pickup.
What is a good rate for hotshot loads?
Rates change with fuel prices, lanes and season, so there's no single number. Many drivers work out a cost per mile or km from fuel, insurance, truck payments and their own pay, then price each load above it. Load boards show market rates, while direct customers usually pay a set price for a dedicated run.
Can I take payment before I make the delivery?
Yes. Set full payment or a deposit as your default. With Stripe connected, the customer pays by card, Apple Pay or Google Pay when they accept the quote, and the money goes straight to your Stripe account. You can also record cash or e-transfer payments yourself.
Can customers send the pickup and delivery addresses?
Yes. Your form asks for the pickup address if it's different from theirs and the delivery address, plus distance, weight, size and loading details. They can add up to 10 photos, and pick a preferred date and time of day.
Can I use Quote Falcon for regular delivery routes?
It's built for one-off jobs priced case by case, like a single delivery, an equipment haul or a marketplace pickup. It doesn't do dispatch, route planning or recurring bookings. For one-off runs, the customer gets a quote, signs and pays, and you schedule the job.
Is Quote Falcon free for couriers?
Yes. There's no subscription or paid plan. The only fee is 1% on card payments through your Stripe account, on top of Stripe's fee. Cash, e-transfer and cheque payments have no fee. You can start with the request form today and connect Stripe later, only if you want card deposits.
Make your free delivery quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form