Moving estimates clients sign with a deposit
Clients send the move size, both addresses, stairs at each end and big items, then sign your estimate and pay a deposit to hold the date.
Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.
| Crew of 3 with 26 ft truck (hours)5 × $165.00 | $825.00 |
| Travel fee | $95.00 |
| Stairs fee, pickup (per flight)2 × $40.00 | $80.00 |
| Furniture disassembly and reassembly | $120.00 |
| Packing kit: 30 boxes, tape, wrapoptional | $110.00 |
| Mattress bagsoptional2 × $15.00 | $30.00 |
| Total | $1,230.00 |
Try a moving quote form
Riverside Movers is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in moving work
- Inventory is guessed over the phone. Bedroom count alone misses packed garages and storage units, so the move runs hours past the estimate.
- Stairs and long carries surface on move day. Each flight and every long walk to the truck slows the crew, and the extra time either costs you or starts a dispute.
- Surprise charges cause arguments at the truck. When the final bill lands well above the estimate, customers push back and the balance gets harder to collect.
- Booked dates get cancelled at the last minute. A crew and truck held for a month-end Saturday earn nothing if the customer cancels and no deposit was taken.
What your moving quote form asks
Local moves are priced on crew hours, so anything that adds time matters. The form asks the move size, distance, stairs or elevator at each end, and large items. Clients can also choose packing, disassembly or storage.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Desired move dateThey pick a date
- How flexible is the date?Pick one: It has to be that day, A day or two either way, Flexible by a week or more
- Type of home you're moving fromPick one: House, Townhouse, Apartment / condo, Storage unit, ...
- Size of the movePick one: A few items, Studio, 1 bedroom, 2 bedrooms, ...
- Moving from (if different from your address)A short answer
- Moving to (city or address)A short answer
- Roughly how far is the move?Pick one: Under 8 km (5 mi), 8-30 km (5-20 mi), 30-80 km (20-50 mi), 80-160 km (50-100 mi), ...
- Stairs or elevator at pickup?Pick one: No stairs (ground floor), Elevator, 1 flight of stairs, 2 flights of stairs, ...
- Stairs or elevator at drop-off?Pick one: No stairs (ground floor), Elevator, 1 flight of stairs, 2 flights of stairs, ...
- Parking and building rules (either end)Pick any: Truck can park right outside, Street parking only, Loading dock, Elevator has to be booked, ...
- Large or special itemsPick any: Fridge, washer or dryer, Piano, Safe or very heavy item, Pool table, ...
- What help do you need?Pick any: Just loading, moving and unloading, Packing everything, Packing some rooms or fragile items, Boxes and packing materials, ...
Every form also asks for: the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of a moving job
The factors that most often change the price, and the reason the form asks about them.
- Crew size and hours
- Local moves are usually priced per hour for a crew and truck, often with a minimum. Rates vary a lot by city and season.
- Home size and inventory
- Bedroom count is a rough guide. A full garage, storage unit or home office can add hours, and photos help you judge volume.
- Stairs, elevators and long carries
- Many movers charge per flight or add time for stairs, plus a long-carry fee when the truck can't park close. Some buildings need the elevator booked.
- Distance and travel time
- Drive time between addresses, and often a travel fee from your yard, is part of the bill. Long-distance moves are usually priced by weight or volume instead.
- Heavy and specialty items
- Pianos, safes, pool tables and gym equipment need extra people and equipment, and are often a flat surcharge.
- Packing and materials
- Packing, boxes, wrap and mattress bags are usually separate lines. Taking furniture apart and putting it back together adds time.
- Date and season
- Month-end, weekends and summer are usually the busiest. Some movers charge more on those dates or set a longer minimum.
A moving job, from request to deposit
A 2-bedroom condo to a townhouse about 20 km away, with two flights of stairs at pickup, none at drop-off, and a sofa bed and dresser that need to come apart.
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2-bedroom condo move, about 20 kmNew quote requestNew
- Desired move date
- How flexible is the date?
- Type of home you're moving from
- Size of the move
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote 2-bedroom condo move, about 20 km
Crew of 3 with 26 ft truck (hours) $825.00 Travel fee $95.00 Stairs fee, pickup (per flight) $80.00 Furniture disassembly and reassembly $120.00 Packing kit: 30 boxes, tape, wrapoptional $110.00 Mattress bagsoptional $30.00 Total $1,230.00 2. You send the quote
The client can add the packing kit and mattress bags or skip them, and the 20% deposit holds the date with the balance paid by card link after the move.
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✓Quote acceptedSigned online by the clientTotal$1,230.00Deposit paid by card$246.00Balance due$984.00
3. They sign and pay the deposit
They pay your 20% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for moving jobs
Many local movers take a modest deposit, often 10-25% or a flat amount, to hold the date and crew, with the balance due when the move is done. Very large upfront demands are a common warning sign for customers, so a reasonable deposit with clear cancellation terms tends to go over better. For US interstate moves, federal rules on binding and non-binding estimates also apply.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
Is it normal to pay a deposit for a moving company?
Yes. Many movers take a deposit to hold the date, often a modest percentage or a flat amount, with the rest paid after the move. In Quote Falcon you set your deposit as a percentage or a fixed amount, and the client pays it by card when they sign the estimate. The money goes to your own Stripe account.
How do moving companies estimate costs?
Most local movers estimate crew hours from the home size and inventory, then add travel, stairs, heavy items and packing. Long-distance moves are usually priced by weight or volume. Your Quote Falcon form asks for those details up front, so you can price from the request and photos instead of a long phone call.
Can I quote a move by the hour?
Yes. Add a line for the crew and truck with the estimated hours and your hourly rate, then add travel, stairs and packing as their own lines. Lines are free-form, so a flat price works too. Mark packing supplies as optional and the client decides whether to add them.
What if the move takes longer than the estimate?
Update the quote with the extra hours and send it. The client is emailed, and a higher total only counts once they sign the new version. Every version is saved on the job's Proof of agreement page with the signature and time, which helps if the bill is questioned later.
What are red flags when hiring movers?
Warning signs customers often look for include a large cash deposit, no written estimate and no clear business address or insurance. Sending a written, itemized estimate with a reasonable deposit and clear cancellation terms, signed online, shows customers how you work before they book.
Can I collect the balance on move day?
Yes. From the job, request a card payment for the balance and text or email the client the link, which works for 30 days. If they pay cash or by e-transfer, record it on the job with no Quote Falcon fee. The job shows as paid once nothing is owed.
Make your free moving quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form