Appliance repair quotes from the model number
Clients send the model number, symptoms and error codes, so you know which parts to bring and can quote the repair before the visit.
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| Service call and diagnosis | $120.00 |
| Drain pump, supplied | $95.00 |
| Labour to replace drain pump and test | $110.00 |
| Clean filter and drain hoseoptional | $40.00 |
| Total | $365.00 |
Try an appliance repair quote form
Riverside Appliance Repair and Installation is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.
What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.
The quote they get. Every line, optional extras they can tick, and one button to accept and pay your deposit.
What you see. A sample dashboard (a moving company): new requests, quotes out, upcoming jobs and payments.
Common quoting problems in appliance repair work
- Calls come in without a model number. You arrive without the right part and have to book a second visit.
- Diagnostic fees cause arguments. Clients who decline the repair often don't expect to pay for the visit unless it was clear up front.
- Old appliances may not be worth fixing. A big repair on a 14-year-old fridge can cost close to a new one, and the client wants to know before you start.
- Parts orders need a commitment. Ordering a control board for a client who then buys a new washer leaves you with the part.
What your appliance repair quote form asks
Appliance work is priced by the appliance, the part and the time. The form asks which appliance, the brand and model number, and the symptoms or error code. It also asks the age and warranty. A photo of the model sticker often shows the likely part.
Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.
You can change, remove or add questions at any time in your settings.
The questions your form starts with
- Repair or installation?Pick one: Repair, Install a new appliance, Replace (remove old, install new), Other
- Which appliance?Pick any: Fridge or freezer, Washer, Dryer, Dishwasher, ...
- Brand and model number (on the sticker inside the door or on the back)A short answer
- Gas or electric?Pick one: Electric, Gas, Not applicable, Not sure
- What is it doing? (repairs)In their own words
- Any error code on the display?A short answer
- How old is it?Pick one: Under 3 years, 3-7 years, 8-12 years, Over 12 years, ...
- Is it still under warranty?Pick one: Yes, No, Not sure
- For installs, anything extra?Pick any: New water line or gas connection, Venting or ductwork, Built-in or cabinet fit (cutting or trim), Stacking kit, ...
Every form also asks for: a preferred date and time of day · the address of the job · their name and email, and their phone if you ask for it · notes · up to 10 photos
How quoting works in Quote Falcon
Share your link
Clients fill in your form and add up to 10 photos. You get an email for each request.
Send the quote
Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.
Get it signed and paid
The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.
What changes the price of an appliance repair job
The factors that most often change the price, and the reason the form asks about them.
- Diagnostic or service call fee
- Many repair techs charge a fee to come out and find the fault, often around $100-200 in larger cities, and some credit it toward the repair.
- Parts
- Control boards, compressors and sealed-system parts cost far more than belts, igniters or door gaskets. Some parts need ordering, which means a second visit.
- Appliance type and brand
- Built-in fridges, high-end ranges and some imported brands take longer to work on and have pricier parts.
- Age and repair value
- Many techs suggest replacing when the repair costs about half of a new appliance or more, especially on older units.
- Installation work
- Simple swaps cost less than new gas lines, water lines, venting or cutting cabinets to fit a built-in model.
- Haul-away and access
- Removing the old appliance, stairs and tight doorways add labour.
An appliance repair job, from request to signed quote
Six-year-old dishwasher that leaves standing water and shows an error code, with a photo of the model sticker.
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Dishwasher not drainingNew quote requestNew
- Repair or installation?
- Which appliance?
- Brand and model number (on the sticker inside the door or on the back)
- Gas or electric?
+21. The request comes in
The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.
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Quote Dishwasher not draining
Service call and diagnosis $120.00 Drain pump, supplied $95.00 Labour to replace drain pump and test $110.00 Clean filter and drain hoseoptional $40.00 Total $365.00 2. You send the quote
Cleaning the filter and drain hose is an optional line the client can tick so it gets done during the same visit.
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✓Quote acceptedSigned online by the clientTotal$365.00Balance due$365.00
3. They sign
They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.
Deposits and payment terms for appliance repair jobs
Small repairs are usually paid on completion, with the diagnostic fee charged even if the client declines the repair. For special-order parts, many techs ask for the part cost up front. For installs, payment on completion is common unless you supply the appliance. In Quote Falcon the deposit is optional: leave it off and send a card payment link when the repair is done.
How deposits work in Quote Falcon
You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.
Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.
No subscription, no plans, nothing to upgrade to.
only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.
Everything's included
- Your own quote page with questions for your trade
- Photos with every request, up to 10
- Itemized quotes with saved lines and tax
- Optional lines clients tick themselves
- E-signatures with a signed PDF
- Card deposits and payment stages
- Follow-ups when a quote goes quiet
- Calendar you can share with your crew
- Website button or built-in form
- Spam protection on every form
Common questions
How much does it cost for an appliance repairman to come out?
Many techs charge a service call or diagnostic fee, often around $100-200 in larger cities, to come out and find the fault. Some credit it toward the repair if the client goes ahead. Put it on the quote as its own line, and say in your terms whether it's credited.
What is the 50/50 rule for appliance repair?
It's a common rule of thumb: if the appliance is past about half its expected life and the repair costs more than half the price of a new one, replacing it usually makes more sense. The form asks the appliance's age, which helps you give that advice with your quote.
How do I quote a repair before I've diagnosed it?
Many techs quote the service call first, with likely parts listed as optional lines once the model number and symptoms point to them. After diagnosis on site, edit the quote and send it from your phone. A higher price only takes effect once the client signs the new version.
How much does it cost to install an appliance?
Simple installs like a freestanding range or washer can be fairly low, while dishwashers, over-the-range microwaves and range hoods with new ducting cost more. Gas connections often need a licensed gas fitter. The form asks about water lines, gas, venting and haul-away so you can price each one.
Can clients send a photo of the model sticker?
Yes. Clients can add up to 10 photos to their request, such as the model sticker, the error display and the installation space. That helps you check parts and fit before the visit, and saves a second trip for many common repairs.
Can I use Quote Falcon for warranty or service plan work?
It's built for jobs you price yourself, case by case. Manufacturer warranty claims and service plans usually go through the warranty company's own system. Use Quote Falcon for your own repair and installation quotes, deposits and signed approvals.
Make your free appliance repair quote form
Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.
Create your free quote form