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Quote Software for Small Engine Repair

Small engine quotes with a repair budget up front

Customers send the machine, a photo of the model sticker and the problem, and approve your repair quote before you order parts.

Create your free quote form See how it works

Free, no subscription. Ready in a few minutes. Just 1% when a client pays you by card.

Live demo

Try a small engine quote form

Riverside Small Engine Repair is a sample business. Fill in its form as a client would, open the quote it sent, and look around the dashboard. It's the real app with sample data, and nothing you enter is sent.

What your clients see first. The questions this trade starts with, plus their details and up to 10 photos.

The problem

Common quoting problems in small engine work

  • Customers abandon machines after diagnosis. A mower left at the shop takes up space and the diagnosis time is never paid.
  • Some repairs cost more than a new machine. Without knowing what the customer will spend, you diagnose old machines that they then decide to throw out.
  • Model numbers come in wrong. Parts lookups need the engine model and type, and a customer saying it's a red Toro doesn't find the carburetor.
  • Spring rush brings phone tag. Calls for tune-ups and no-starts come in at once, and every one needs details before you can give a price.
Your quote form

What your small engine quote form asks

Small engine repairs depend on the machine type, the exact model and how long it sat. The form asks for each, with a photo of the model sticker. It also asks what the customer would spend before replacing it, so you know if a repair is worth quoting.

Your form has its own page at your-name.quotefalcon.com. Clients can fill it in at any time, including evenings and weekends, and you get an email for each request. Share the link by text, on your Google Business Profile or social pages, or add the form to your website.

You can change, remove or add questions at any time in your settings.

The questions your form starts with

  1. What is the machine?Pick one: Push mower, Riding mower or lawn tractor, Zero-turn mower, Snowblower, ...
  2. Brand and model (a photo of the model sticker helps)A short answer
  3. What's wrong?Pick any: Won't start, Starts, then dies, Runs rough or smokes, Leaking fuel or oil, ...
  4. Describe the problemIn their own words
  5. How old is it?Pick one: Under 3 years, 3-7 years, 8-15 years, Over 15 years, ...
  6. When did it last run?Pick one: This season, Last season, It sat for a year or more, Not sure
  7. Most you would spend before replacing itA short answer
  8. Pickup and delivery?Pick one: I can bring it in, Please pick it up, Repair it at my place, Not sure
  9. Your address (for pickup or repair at your place)A short answer

Every form also asks for: their name and email, and their phone if you ask for it · notes · up to 10 photos

How it works

How quoting works in Quote Falcon

  1. Share your link

    Clients fill in your form and add up to 10 photos. You get an email for each request.

  2. Send the quote

    Add line items, quantities and tax from your phone or computer. Saved lines go in with one tap, and any line can be optional.

  3. Get it signed and paid

    The client signs online and pays your deposit by card. Collect the rest with a card payment link, or record cash and e-transfer.

Pricing

What changes the price of a small engine job

The factors that most often change the price, and the reason the form asks about them.

Machine type
Many shops charge different rates or deposits for handheld and walk-behind equipment than for riding and zero-turn mowers.
Diagnosis
A flat diagnostic fee is common, often credited to the repair if the customer approves it.
Fuel system condition
Machines that sat with old fuel often need the carburetor cleaned or replaced, a frequent cause of no-starts after storage.
Parts
OEM and aftermarket parts can differ a lot in price. Older models may have discontinued parts that are slow or costly to find.
Pickup and delivery
Many shops charge per trip to collect and return machines, especially riding mowers that need a trailer.
Shop supplies and sharpening
Oil, filters, plugs and shop supplies are often listed separately, and blade or chain sharpening is commonly a set price.
Example

A small engine job, from request to deposit

Six-year-old push mower, sat all winter with gas in it, pulls but won't start, photo of the engine sticker attached.

  1. Push mower that won't start after winterNew quote requestNew
    • What is the machine?
    • Brand and model (a photo of the model sticker helps)
    • What's wrong?
    • Describe the problem
    +2

    1. The request comes in

    The client answers your form's questions and adds photos. You get an email, and the request waits in your dashboard.

  2. Quote Push mower that won't start after winter
    Diagnosis and test run$45.00
    Carburetor clean and fuel system flush, labour$85.00
    Spark plug, air filter and oil$38.00
    Blade sharpening and balanceoptional$20.00
    Pickup and returnoptional$35.00
    Total$188.00

    2. You send the quote

    Blade sharpening and pickup are optional lines. The deposit is taken when the customer accepts, and if the machine turns out not to be worth fixing, it covers your diagnosis.

  3. ✓Quote acceptedSigned online by the client
    Total$188.00
    Deposit paid by card$47.00
    Balance due$141.00

    3. They sign and pay the deposit

    They pay your 25% deposit by card, Apple Pay or Google Pay. They are emailed a signed PDF (you can download it from the job), and you collect the rest by card payment link or record cash or e-transfer.

Deposits

Deposits and payment terms for small engine jobs

Some shops take a deposit on drop-off, often a set amount by machine size, that comes off the final bill and covers diagnosis if the machine isn't worth repairing. Storage fees for equipment left more than about 30 days after a repair are also common. State both in your terms so customers agree before they drop off.

How deposits work in Quote Falcon

You set your usual deposit once: a percentage, a fixed amount, the full price, or payment stages for bigger jobs. Clients pay by card, Apple Pay or Google Pay through your own Stripe account.

Optional lines. The client can tick or untick optional lines on their quote page, and the total and deposit update. If they want something else changed, they ask from the quote page and you send a new version for them to sign.

Quote Falcon
$0

No subscription, no plans, nothing to upgrade to.

1%

only on card payments clients make through Stripe, on top of Stripe's own fee. Cash, e-transfer and cheques: no fee.

Everything's included

  • Your own quote page with questions for your trade
  • Photos with every request, up to 10
  • Itemized quotes with saved lines and tax
  • Optional lines clients tick themselves
  • E-signatures with a signed PDF
  • Card deposits and payment stages
  • Follow-ups when a quote goes quiet
  • Calendar you can share with your crew
  • Website button or built-in form
  • Spam protection on every form
FAQ

Common questions

How much does small engine repair cost?

It depends on the machine and the fault. Shops often charge a flat fee for diagnosis and a set price for common jobs like tune-ups, with hourly labour for bigger repairs. Riding and zero-turn mowers usually cost more than push mowers because of size and labour time. Parts are extra and vary by model.

Is it worth fixing an old lawn mower?

It depends on the repair and the price of a new one. A carburetor clean or tune-up is usually worth it, while an engine rebuild on a cheap mower often isn't. Your form asks what the customer would spend before replacing it, so you can tell them early when a repair doesn't make sense.

Should I charge a diagnostic fee for small engines?

Many shops do, and credit it to the repair if the customer goes ahead. It covers your time when someone decides not to fix the machine. In Quote Falcon you can take it as a fixed deposit when they accept the quote, by card through your Stripe account.

How do I deal with machines customers don't pick up?

Set storage fees and a pickup deadline in your terms, which customers agree to when they sign your quote. Quote Falcon keeps that signed record with the job. Rules on what you can do with abandoned items differ by province and state, so check yours before you dispose of or sell anything.

Can customers send the model number with their request?

Yes. The form asks for the brand and model, and customers can add a photo of the model sticker and the problem area, up to 10 photos. You get the details by email and can look up parts before you quote.

Can customers approve the repair before I order parts?

Yes. Send the quote with parts and labour as lines, and order once they accept. If you ask for a deposit, they pay it by card when they accept, through your own Stripe account. Quote Falcon is free to use; the only fee is 1% on card payments.

Make your free small engine quote form

Your form starts with the questions above. Setup takes a few minutes and there's no credit card or subscription.

Create your free quote form